The Corporation of the County of Huron’s Social and Property Services department is seeking a full-time temporary Administrative Services Clerk!

Position Summary

The Administrative Services Clerk, as part of the Administrative Unit, ensures timely responses to various administrative functions for the Social and Property Services department. The Administrative Services Clerk functions include reception/customer service, purchasing, accounts payable and receivable, clerical, financial and graphical/technical support.

The term of this contract is from January 19, 2026 to February 28, 2026 and is covering a leave of absence. The term will be extended as required.

What We Offer

At the County of Huron, we’re committed to offering a modern work environment that puts people first.  We are a Certified Living Wage employer that values equity, diversity and inclusion.  We offer our staff competitive wages and a comprehensive benefits package.

The County of Huron offers a diverse portfolio of employment opportunities.  When you join our team, you’ll have the benefit of working with and learning from, people who have a broad range of skills and knowledge.  We offer training, mentorship, and career development opportunities to all staff.  When you work for the County of Huron, you invest in the community, and you benefit from seeing the results of your efforts firsthand.  It’s a great place to work!

Learn more about working for the County of Huron: https://vimeo.com/699170923

Role and Responsibilities

Reception:

• Provides initial contact on behalf of the Department in a positive and knowledgeable manner.
• Responsible for setting the tone and expectations of future interactions between customers and staff.
• Responds to general inquiries, both telephone and in person.
• Directs inquiries as required to appropriate Department staff.
• Completes appropriate forms as indicated by the nature of the inquiries received and required by the various program areas.
• Provides general program information and specific processes with respect to accessing services

 Financial:

• Preparation of subsidy claims forms/financial reports.
• Create and approve vendor payments on SAMS.
• Responsible for OW daily and monthly cheque run.
• Assist with the preparation of ad hoc statistical/financial requests from the Province.
• Issues replacement cheques as directed.
• Cancels cheques as required.
• Develop and prepare spreadsheets as required to track and record information as required.
• Receives payables such as rent, repayments etc. and records same using appropriate processes.
• Reconciles transactions using system generated reports and file information.
• Track client gift card inventory.
• Responsible for ensuring Social Services accounts payable are processed in an accurate and timely fashion.
• Problem solve discrepancies in accounts payable.
• Review staff expense forms ensuring accurate coding, addition and receipts attached.

 Client Service:

• Screens and completes requests/applications for dental under Ontario Works, requesting and verifying information for eligibility.
• Determines eligibility for dental coverage for dependent children on Ontario Works or low income family members through Pathways.
• Accepts and records rental payments on behalf of clients.
• Transportation arrangements for clients in programs

 Housing/Property Services:

• Creating and maintaining work and purchase orders.
• Handle maintenance calls and dispatch staff or contactors as required.
• Maintain spreadsheets regarding various buildings and required information.
• Maintain security access system for County buildings.

 Children’s Services:

• OEYS calendars
• Healthchat Administrator
• Workshop and program support

 Graphic / Technical:

• Design/create brochures, calendars, flyers, and posters for the various programs as required using specialized graphics program or Publisher.
• Update child care calendars, ensuring accuracy of information.
• Ensure information on Facebook is updated and accurate.
• Downloads system generated reports and letters and distribute as appropriate.
• Complete 3^rd Party checks as required for MTO, Equifax, NCBS, Revenue Canada and EI information.
• Responsible for electronic file transfer

 Purchasing:

• Purchases, maintains and monitors routine office / maintenance supplies.
• Completes documentation and ensures process for program purchases.

 Clerical:

• Tracks compressed time and hours, sick time.
• Completes general clerical duties and provides program support as directed.
• Minute taking for various divisions within the department.
• Processes and distributes incoming and outgoing correspondence.
• Provides support to the overpayment recovery process.
• Responsible for photocopying, faxing and general clerical support for Program areas
• Prepare and update staff schedules as directed.
• Maintains general office filing system and program specific filing as directed.
• Maintains meeting room schedules.
• Support to department Director

 Other Duties:

• Ensure compliance with Social Service legislation, policies and procedures;
• Other duties as assigned.

Qualifications and Education

• One year post-secondary office administration certificate.
• Two years of experience in an office environment. Social Services experience would be an asset.

Competitive Compensation

• $31.14 – $36.44 per hour; as per the 2025 non-union pay grid
• $1.80 per hour in lieu of benefits

Please forward your letter of application and resume to humanresources[at]huroncounty[dot]ca

Submission Guidelines:

• We would love to have you join our team!  To apply for this position, please ensure that:
• Email subject is “Administrative Services Clerk”
• The cover letter is a maximum of one page
• Cover letter and resume are saved together in one PDF file
• The PDF file name is your: First name Last name (e.g. Jane Smith)

We look forward to hearing from you!

Don’t meet every single requirement?

Studies have shown that women are less likely to apply for jobs unless they meet every single qualification. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may just be the right candidate for this or other roles. At the County of Huron, we are dedicated to building a diverse, inclusive, and authentic workplace.