Donations Policy

Policy Statement

The purpose of this policy is to effectively organize all donations to the Huron County Library.

Definitions

Donations may take the form of financial sponsorship of projects, bequests, memorial or other monetary donations. Donations may also include tangible items such as equipment, furniture, books and art.

Responsibility for Implementation

The responsibility for the implementation of this policy lies with the County Librarian, acting according to the general policy established by the Board.  This authority may be delegated to other staff by the County Librarian.

Regulations

1. Objective

1.1 The Huron County Library Board recognizes that, from time to time and for special projects, donations may be solicited from sources outside the major funding bodies for the Library. In other cases, organizations or individuals may offer to make donations to the Library. The objective of this policy is to effectively organize all donations in the system.

2. Implementation and Scope

2.1. The Library welcomes and encourages donations from individuals, groups, foundations and corporations for the purpose of enhancing the library services.

2.2. Donations shall meet the goals and objectives of the Huron County Library Board. The Board recognizes that opportunities may arise to explore new areas of interest, but its resources must also be focused on identified priorities.

2.3. Library Administration will review all proposed donations (financial and tangible items) and accept those which fit into its vision, mission and strategic directions.

2.4. All donations become the exclusive property of the Library and must be of clear and unencumbered nature.

2.5. The Library reserves the right to use donations in the best interest of the Library and maintains complete jurisdiction over the disposition and/or eventual disposal of all donations.

2.6. Recognition of financial donations will be made through a letter from the County Librarian or designate, and a receipt for income tax purposes, where the donation is greater than $20.00 and where appropriate. Donations which equal the value of an item may also be recognized with a plaque or book plate, if the donor so wishes.

2.7. When unsolicited books and other items are donated to the Library they will be accepted with the understanding that they may be used or disposed of as the Library sees fit.

2.8. The Library will encourage financial donations through passive methods such as brochures and public awareness.

2.9. The Library Board may approve projects which:

  1. have a value greater than $5,000, or;
  2. have a scope outside the regular operations of the Library.

The County Librarian may approve projects which:

  1. have a value of $5,000 or less, and;
  2. fall within the scope of the regular operations of the Library.

Citations

Public Libraries Act, R.S.O. 1990, Chap. P 44 Section 23 (4)

Related Documents

Collection Policy
Friends of the Library Policy
Volunteer Policy

Approved September 7, 2016; replaces the Fundraising Policy, 2010