Deputy Clerk

June 17, 2022

The Corporation of the County of Huron’s

Administration Department

Requires a

Full-time Deputy Clerk

Position Summary:

The Deputy Clerk will assist with the responsibilities of the Clerk’s Department including the statutory duties of a Clerk, services to the council and its committees, and the research and development of by-laws and policies. This position will assist with corporate-wide information management and will consult with staff on information management methodologies, standards and best practices to ensure the preservation, accessibility, security and legal admissibility of records.

Role and Responsibilities:

  • Assists in leading the administration and implementation of the corporate information management programs, systems and services; including active and inactive records management, traditional and electronic records management, forms management, and procedural management.
  • Researches and collects various sources of information (e.g. legislation, regulations, policies and programs in other jurisdictions, environmental scans, surveys) to support policy and program development.
  • Acts as the Chair of working groups as required, and participates on numerous corporate committees.
  • Researches and contributes to ensuring compliance with all relevant legislation and statutory processes.
  • Assists in compiling accessible electronic agenda packages for council, committee and board meetings on a strict deadline for distribution to Councillors, staff, media, local municipalities, board members and the public.
  • Oversees technology innovation to enhance secretariat services for all County Council, committees and boards.  Familiarity and proficiency in virtual meeting software (Zoom or equivalent).
  • Updates county website and intranet by posting accessible agendas, minutes, by-laws, notices, meeting dates, committee and board members, and other information.
  • Manages storage, maintenance and retrieval of corporate records, including reports, council, committee and board meeting minutes, official signed and sealed by-laws and legal documents.
  • Assists in the Corporate access and privacy programs and procedures, including processing access requests, investigating privacy complaints, breaches and providing advice to internal clients regarding access, use and disclosure of information
  • Acts as the alternate Scribe for the Emergency Management Control Group.
  • Attends Council in the absence of the County Clerk.
  • Provides statutory duties in the absence of the County Clerk.
  • Performs additional duties and special projects as assigned.

Qualifications and Education Requirements:

  • 3-5 years of progressive experience in records and information management systems as well as a diploma or degree with a focus on public administration, law, business administration, or a related field.
  • Professional designation from the Association of Municipal Managers, Clerks and Treasurers of Ontario, or willingness to obtain.
  • Certified Records Manager designation, municipal by-law management and FOI handling would be an asset.
  • Working knowledge of all requisite Provincial and Federal legislation, regulations, policies and guidelines.
  • Political astuteness, tactfulness and diplomacy.

Preferred Skills:

  • Ability to train staff, develop policy, chair staff teams and work independently.
  • Working knowledge of municipal functions and responsibilities, municipal legislation, procedures and practices related to activities of the Council.
  • Ability to maintain accuracy to detail and composure in a time-sensitive environment.
  • Excellent organization and time management skills, ability to prioritize multiple demands, problem solve and adapt to frequent interruptions and change.
  • Ability to work well under pressure, complete multiple assignments, and function effectively in a high-volume workplace with tight deadlines.
  • Outstanding writing and verbal communication skills.
  • Well-developed presentation and negotiation skills.
  • Proven ability to exercise discretion and confidentiality.

Wage:

  • $36.90 to $43.17 per hour; as per 2022 non union wage grid

Please forward your letter of application and resume by 4:30 pm on Friday, July 1, 2022, to:  humanresources[at]huroncounty[dot]ca

Submission Guidelines:

To be considered for this position, please ensure that

  • Email subject is “2022 – Deputy Clerk”
  • The cover letter is a maximum of one page
  • Cover letter and resume are saved together in one PDF file
  • The PDF file name is your: First name Last name (e.g. Jane Smith)

 

Posted – June 16, 2022

Only those individuals selected for an interview will be contacted. Information is collected solely for the purpose of job selection under the provisions of the Municipal Freedom of Information and Protection of Privacy Act. The County of Huron is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.