S07-03 • Growing Together - Client Files
Records of this class code are not subject to Archival Selection.This record contains identifiable personal information.Records of this class code are not required to conduct business operations (BCP).

Class Code03
SubjectGrowing Together - Client Files
Scope NotesIncludes client files regarding individuals and families who are registered with the Growing Together programme. May include completed referral forms, assessment forms, registration forms, progress reports and other documentation recorded on clients. Client files may also contain financial information used to determine eligibility for any fee subsidies.

Excludes
Children's Programmes - see S07-01.
Fee Subsidy - Client Files - see S07-02.
Home Based Child Care - Client Files - see S07-04.
Responsible DeptSocial Services (SS)
Keep DeptE + 7
Keep Offsite 
Total RetentionE + 7
Remarks
E = Discharge of child / file closed.

Records of children who have been abused must be kept for 25 years.

Day Nurseries Act

Fee Subsidy Guidelines

Records of children with special needs are kept for at least 2 years after discharge.

For residents of institutions: Event + 20 years (Event = date of last entry with respect to client) Or: Event + 5 years (Event = date of death of client)
Citations3185, 3186, 3187, 3188, g013, g047, g086, g093, g120
Extended Scope Notes 
Suggest Extended Scope Notes

There are 9 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
3185OSS-CFS-14General Regulation, under the Child and Family Services Act, R. R. O. 1990, R. 70, ss. 91.(4),(5); s. 99; as am. O. R. 493/06, ss. 16.(1),(2) Children’s Residence — Resident Case FilesEvent + 20 years (Event = date of last entry with respect to resident) Or: Event + 5 years (Event = date of death of resident)
3186OSS-CFS-15General Regulation, under the Child and Family Services Act, R. R. O. 1990, R. 70, ss. 92.(1)(b),(2),(5); as am. O. R. 493/06, ss. 13.(2),(3) Children’s Residence — Resident Medication RecordsNot specified “shall ensure is kept”
3187OSS-CFS-18Child and Family Services Act, R. S. O. 1990, c. C.11, s. 203.(1) Children’s Residence — RecordsEvent = when licence revoked, records to be delivered to Minister
3188OSS-CFS-22General Regulation, under the Child and Family Services Act, R. R. O. 1990, R. 70, s. 100 Children’s Residence — Resident’s RegisterNot specified “shall maintain”
g013OLA-Arbi.-1 Arbitration Enforcements Limitation PeriodArbitration Act, 1991, S. O. 1991, c. 17, s. 52.(3)Later of:
December 31, 2018
And:
Event + 10 years (Event = Day award received or: application determined; as applicable)
g047OPM-FBCS-5 Trustee Fund Books and Records

OPM-FBCS-8 Trustee Fund Books, Records or Documents

OBS-FBCS-9 Cemetery Operators Cremated Remains Records

OBS-FBCS-10 Cemetery Operators Contract Records

OBS-FBCS-11 Cemetery Operators Price Lists

OBS-FBCS-14 Operators Non Specified Records

OBS-FBCS-16 Operators Annual Trust / Licensure / Maintenance Fund Reports / Statement from Depositaries

OBS-FBCS-17 Cemetery Operators Register of Interment or Scattering Rights Holders / Purchasers / Particulars

OBS-FBCS-24 Operators Deemed Cancellations

OBS-FBCS-29 Interment or Scattering Rights Abandonment Limitation Period

OBS-FBCS-32 Offence Prosecutions Limitation Period
General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, ss. 199(9), (10); as am. O. Reg. 122/16, s. 1

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 211

Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, s. 106; as am. S.O. 2006, c. 34, Sched. D, s. 71

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 101.(1)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 101.(2)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 101.(6)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, ss. 109(1), (3), (4), (5), (6)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, ss 110.(1), (4), (5)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 141.(1)

Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, s. 49.(1)

4) Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, s. 79.(
Not specified shall maintain

Keep to furnish Committee on request

Event + 6 years (Event = Date remains claimed or interred; at operators principal place of business in Ontario)

Event + 6 years (Event = Contract fully performed or cancelled)

Event + 6 years (Event = List last in effect)

Event + 6 years (Event = Date created)

Not specified shall file

Not specified shall maintain

Event + 120 years (Event = Date operator has reasonable ground to believe person, if alive, would have been born)

Event + 20 years (Event = Rights not sold or exercised)

Event + 2 years (Event = Facts based on first came to knowledge of director)
g086Ontario Works Policy DirectivesOntario Works Policy Directives # 11.1 Delivery StandardsAccounting documents 7 years

Ongoing fraud retain indefinitely
g093OLA-Pr.Of.-2 Parking Offence Prosecutions after Notice of Appearance Filed or No Notice of Dispute Filed Limitation Period

OLA-Pr.Of.-6 Civil Enforcement of Fines Limitation Period
Provincial Offences Act, R. S. O. 1990, c. P.33, s. 18.1.(2); as am. S. O. 1993, c. 31, s. 1.(12); s. 18.2.(5); as am. S. O. 1992, c. 20, s. 1.(1)

Court Clerk Parking Conviction Records
75 days

Event + 2 years (Event = Default for which certificate issued)
g120OLA-Limi02-8 Proceedings Where No Limitation PeriodLimitations Act, 2002, S.O. 2002, c. 24, Schedule B, s. 16(1); as am. S.O. 2007, c. 13, s. 44; ss. 16(4), 17; as. am. S.O. 2010, c. 1, Schedule 14, s. 1 ; as am. S.O. 2016, c. 2, Schedule 2, s. 4; as am. S.O. 2017, c. 2, Schedule 5, s. 14(1)Event = There is no limitation period

Date last modified: 2013-07-09 15:02:48

S07-03 · Growing Together - Client Files