C07 • Elections
Records of this class code are not subject to Archival Selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are required to conduct business operations (BCP).

Class Code07
SubjectElections
Scope NotesIncludes returned notices, lists of officials, initial MPAC and amended voters' lists, change of name applications, nominations, notices, ballots, election results, preliminary voters’ lists, objections lists, candidate compliance reports, third party campaign financial and auditor reports, election report, election coordination documentation, oaths taken by council members and information on ward boundaries. Includes advertising.
Responsible DeptClerk's (CC)
Keep DeptE + 1
Keep Offsite  + 3
Total RetentionE + 4
Remarks
Day action took effect or voting day + 4
Ballot = 120 days after voting or resolution of recount
Citationsg069, g070
Extended Scope Notes 
Suggest Extended Scope Notes

There are 2 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
g069OMUN-Mn.El96-3 OMUN-Mn.El96-3 — Municipal Elections Clerk — Notice to Electors of By–laws and Questions

OMUN-Mn.El96-5 — Municipal Elections — Notices of Passing of By–law

OMUN-Mn.El96-6 — Municipal Elections Appeals — Limitation Period

OMUN-Mn.El96-7 — Municipal Elections — Forms

OMUN-Mn.El96-8 — Municipal Elections — Notices Format

OMUN-Mn.El96-9 — Clerk of Upper–Tier Municipality — Nomination Papers

OMUN-Mn.El96-11 — Clerk — Delegations to Deputy Returning Officers or Election Officers

OMUN-Mn.El96-12 — Municipal Elections — Scrutineer Appointments

OMUN-Mn.El96-13 — Municipal Property Assessment Corporation — Annual School Preliminary List / Voters List Extracts

OMUN-Mn.El96-16 — Clerk — Removal of Name from Voters List Applications

OMUN-Mn.El96-17 — Clerk — Interim and Final List of Changes

OMUN-Mn.El96-18 — Clerk — Voters List

OMUN-Mn.El96-19 — Council / Local Boards — Written Notices of Leave to be Candidate

OMUN-Mn.El96-20 — Clerk — Notice of Offices

OMUN-Mn.El96-21 — Clerk — Notices of Penalties

OMUN-Mn.El96-22 — Clerk — Notices of Rejection of Nomination

OMUN-Mn.El96-24 — Clerk — Notices of Election Information

OMUN-Mn.El96-25 — Clerk — List of Advance Voters

OMUN-Mn.El96-26 — Access to Election Documents

OMUN-Mn.El96-27 — Clerk — Statement of Results

OMUN-Mn.El96-28 — Clerk — Certified Copy of Orders

OMUN-Mn.El96-35 — Municipal Election Controverted Election Applications — Limitation Period

OMUN-Mn.El96-38 — Access to Municipal Election Records

OMUN-Mn.El96-39 — Access to Records Exceptions

OMUN-Mn.El96-40 — Deputy Returning Officer — Objections List

OMUN-Mn.El96-41 — Posting of Voter’s List

OMUN-Mn.El96-42 — Municipal By–law Votes — Limitation Period

OMUN-Mn.El96-45 — Regular Election Offence Prosecutions — Limitation Period

OMUN-Mn.El96-46 — By–Election Offence Prosecutions — Limitation Period

OMUN-Mn.El96-48 — Clerks — Compliance Reports

OMUN-Mn.El96-49 — Clerks — Registered Third Parties Financial and Auditor’s Reports

OMUN-Mn.El96-50 — Clerks — Compliance Audit Reports

OMUN-Mn.El96-54 — Clerks — Election Reports

OMUN-Mn.El96-55 — Clerks — Election Reports

OMUN-Mn.El96-58 — Candidates — Advertisement Records

OMUN-Mn.El96-59 — Registered Third Parties — Contribution Records
Municipal Elections Act, 1996, S. O. 1996, c. 32, ss. 8.(3) to (6)

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 8.1.(4)

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 8.1.(9); as am. S. O. 2007, c. 15, s. 40.(1), Table 1

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 9.(1)

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 9.1.(2).

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 11.1.(4)

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 15.(4)

Municipal Elections Act, 1996, S. O. 1996, c. 32, ss. 16.(5),(6)

Municipal Elections Act, 1996, S. O. 1996, c. 32, ss. 19.(1),(1.1),(1.2),(3) to (4); as am. S. O. 2009, c. 33, Sched. 21, s. 8; ss. 21.(1),(2); ss. 23.(3) to (5); as am. S. O. 2009, c. 33, Sched. 21, s. 8 ; as am. S.O. 2016, c. 15, s. 17

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 25 (4); as en. S.O. 2016, c. 15, s. 19

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 27; as am. S.O. 2016, c. 15, s. 20

Municipal Elections Act, 1996, S.O. 1996, c. 32, s. 28(1)

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 30(2)

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 32

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 33.1; as am. S. O. 2002, c. 17, Sched. D, s. 12

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 35.(4)

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 40

Municipal Elections Act, 1996, S. O. 1996, c. 32, ss. 43.(5)(b),(6).

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 47.(5)

Municipal Elections Act, 1996, S.O. 1996, c. 32, ss. 55.(1)(a),(d),(2)

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 63.(9)

Municipal Elections Act, 1996, S. O. 1996, c. 32, s. 83.(2); as am. S. O. 2002, c. 17, Sched. D, s. 34

Municipal Elections Act, 1996, S. O. 1996, c. 32, ss. 88.(5) to (9),(10); as am. S. O. 2009, c. 33, Sched. 21, s. 8.

Municipal Elections Act, 1996, S. O. 1996, c. 32, ss. 88.(6),(11)

Municipal Elections Act, 1996, S. O. 1996, c. 32, ss. 54.(4)(b),(c); as am. S. O. 1996, c. 32, Sched., s. 54.(4)

General Regulation, under the Municipal Elections Act, 1996, O. R. 101/97, s. 6.

Municipal Elections Act, 1996, S. O. 1996, c. 32, ss. 8.3.(1),(5)

Municipal Elections Act, 1996, S.O. 1996, c. 32, s. 94.2.(1); as en. S.O. 2009, c. 33, Sched. 21, s. 8

Municipal Elections Act, 1996, S.O. 1996, c. 32, s. 94.2.(2); as en. S.O. 2009, c. 33, Sched. 21, s. 8

Municipal Elections Act, 1996, S.O. 1996, c. 32, s. 88.23(4); as en. S.O. 2016, c. 15, s. 60

Municipal Elections Act, 1996, S.O. 1996, c. 32, s. 88.29(1), (10); as en. S.O. 2016, c. 15, s. 61

Municipal Elections Act, 1996, S.O. 1996, c. 32, s. 88.34(2), (4); as en. S.O. 2016, c. 15, s. 64

Ranked Ballot Elections Regulation, under the Municipal Elections Act, 1996, O. Reg. 310/2016, s. 28

Ranked Ballot Elections Regulation, under the Municipal Elections Act, 1996, O. Reg. 310/2016, Sched. 2, s. 3 (part)

Municipal Elections Act, 1996, S.O. 1996, c. 32, Sched., s. 88.22(1)(g) to (l); as en. S.O. 2016, c. 15, s. 60

Municipal Elections Act, 1996, S.O. 1996, c. 32, Sched., s. 88.26(1)(g) to (l); as en. S.O. 2016, c. 15, s. 60
Not specified “shall give”

Not specified

Event + 2 months (60 days)(Event = receiving notices)

Event = Shall be made available in English only

Event = Shall be made available in English and French

Not specified “shall be filed”

Not specified “shall be in writing”

Keep to provide on request

Keep to provide on request / on written request

Not specified “shall be in writing/shall be filed”

Not specified “shall prepare”

Not specified “shall prepare”

Not specified “shall give written”

Not specified “shall give”

Not specified “shall give”

Not specified “shall give”

Keep to make available on request

PRIVACY

Keep to provide copy on request

Not specified “shall give”

Event + 0.25 years(90 days) (Event = voting day)

PRIVACY

PRIVACY

Not specified

Not specified

Event + 4 years (Event = day action took effect, or voting day)

Event + 4 years (Event = December 1 of year regular election held)

Event = December 1 of next regular election after by–election

Keep to make available on request

Keep to make available on request

Not specified “shall prepare / forward”

Keep to make available on request on website

Keep to make available on request on website

Event = Retained for term of office of members of council or local board and until successors elected / organized

Event = Retained for term of office of members of council or local board and until successors elected / organized
g070OMUN-Mn.El96-36 — Clerk — Ballots and Election DocumentsMunicipal Elections Act, 1996, S. O. 1996, c. 32, ss. 88.(1) to (3); as am. S. O. 2009, c. 33, Sched. 21, ss. 8.(49, 50).Event + 4 months (120 days) (Event = election day, unless court order or recount not disposed of)

Date last modified: 2019-12-04 14:21:18