D55 • Property Files
Records of this class code are not subject to Archival Selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are not required to conduct business operations (BCP).

Class Code55
SubjectProperty Files
Scope NotesIncludes records relating to a specific property. This includes original documents such as: Building Permit Applications, Building Permit / Site Certificate; Plumbing Permits; Occupancy Permit; Ontario New Home Warranty Declaration form; Site inspection notes and tags / Stage Inspection sheet; Gas shutoff letter; Save Harmless Agreement; and Ventilation Design sheet.

May also include copies of other property related documents such as: Engineer / Architect Site Inspection Report; Zoning and Work Order letter (lawyer's letter); Water and Sewer Connection Permits; Zoning By-law Amendments; Committee of Adjustment and OMB decisions; Deeds; MDS calculation sheets; Entrance Permit; property survey; correspondence to the property owner; Fire Marshal report / decision; etc.
Responsible DeptPlanning and Development (PD)
Originating (CoH)
Health Unit (HU)
Keep DeptP
Keep Offsite 
Total RetentionP
Remarks
 
Citations3101, 3102, 3103, 3104, 3113, 3114, 3115, 3124, 3125, 3126, 3127, 3128, 3129, 3130, 3131
Extended Scope Notes 
Suggest Extended Scope Notes

There are 15 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
3101OCON-OHS-6 Construction Projects Regulation, under the Occupational Health and Safety Act, O. Reg. 213/91, ss. 19, 236(7) Design Drawings / SpecificationsOne year after the project is finished. Event + 1 year (Event = project finished)
3102OCON-OHS-23 Construction Projects Regulation, under the Occupational Health and Safety Act, O. Reg. 213/91, s. 5, as am. O. Reg. 145/00, s. 3. Construction Registration FormEvent = Keep while employer is working there.
3103OCON-OHS-24Construction Projects Regulation, under the Occupational Health and Safety Act, O. R. 213/91, ss. 6(6). as am.O. R. 145/00, s. 4. Posting and Retention of Construction Notification FormEvent = Keep for duration of project
3104OCON-OHS-27Construction Projects Regulation, under the Occupational Health and Safety Act, O. R. 213/91, ss. 29.(4), to (9), (12); as am. O. R. 145/00, s. 15. Construction Facilities DocumentsEvent = Keep for duration of project
3113OCON-Bl.Cd.-7Building Code Regulation, (Part V), under the Building Code Act, 1992, O. R. 350/06, s. 1.3.2.2.(1) Contractors — Drawings, Specifications and AuthorizationsEvent = Keep and maintain on site of construction
3114 OCON-OHS-6Construction Projects Regulation, under the Occupational Health and Safety Act, O. R. 213/91, ss. 19, 236.(7) Design Drawings/SpecificationsEvent + 1 year (Event = project finished)
3115OC-TSS-11Technical Standards and Safety Act, 2000, S. O. 2000, c. 16, s. 30.(1) Records, Documents, Plans, Log Books, Drawings, Instructions and SpecificationsEvent = Director may establish things to be kept
3124OBS-Arct.-1 OMO-Arct.-1Architects Act, R.S.O. 1990, c. A.26, s. 46 Architects — Offences — Limitation Architects Offence Prosecutions — Limitation PeriodTwo years
3125OBS-Arct.-2 OMO-Arct.-14Architects Act, General Regulation, R.R.O. 1990, Reg. 27, s. 47(2)(b) Architectural Project Records Architectural Certificate Holders — Project RecordsNot specified
3126OCON-OHS-23Occupational Health and Safety Act, Construction Projects Regulation, O. Reg. 213/91, s. 5, as am., O. Reg. 145/00, s. 3 Construction Registration FormNot specified Event = Keep while employer is working there
3127OCON-OHS-24Occupational Health and Safety Act, Construction Projects Regulation, O. Reg. 213/91, s. 6(6), as am., O. Reg. 145/00, s. 4 Construction Projects Regulation, under the Occupational Health and Safety Act, O. R. 213/91, ss. 6.(6), 19; as am. O. R. 145/00, s. 4 Construction Notification Form Posting and Retention of Construction Notification Form Not specified Event + 1 year (Event = project finished)
3128OLA-Bl.Cd.-1 OCON-Bl.Cd.-15Building Code Act, 1992, S.O. 1992, c. 23, s. 36(8) Building Code Act Offence — Limitation Building Code Act Offence Prosecutions — Limitation Period One year
3129 OCON-Bl.Cd.-6Building Code Regulation, (Part V), under the Building Code Act, 1992, O. R. 350/06, s. 1.3.2.1.(1) Building Code Regulation, (Part V), under the Building Code Act, 1992, O. R. 350/06, Division C, s. 1.3.2.1.(1) Posting of Construction/Demolition PermitsNot specified
3130OTH-PPCRA.-4Work Permits Regulations, under the Provincial Parks and Conservation Reserves Act, 2006, O. R. 345/07, s. 2 Posting of Work PermitsNot specified
3131OHC-OHS-13Health Care and Residential Facilities Regulation, under the Occupational Health and Safety Act, O. R. 67/93, ss. 4,19 Indoor Ventilation Reports 1 year (or longer if necessary to ensure 2 more recent reports/records are on file).

Date last modified: 2010-02-24 14:45:33

D55 · Property Files