W10-01 • Client Files
Records of this class code are not subject to Archival Selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are not required to conduct business operations (BCP).

Class Code01
SubjectClient Files
Scope NotesIncludes dental client records, including the dental screening program, Children in Need of Treatment (CINOT) program, Ontario Works dental programs, dental screening reports, referrals to clinics, parent notifications, dental follow-up letters, and Indices Surveys.
Responsible DeptHealth Unit (HU)
Keep DeptE + 10
Keep Offsite 
Total RetentionE + 10
E = Discharge of client.
Citations2054, 2178, 2180, 2181, 2182, 2190, 2218, 2288, g127, g128
Extended Scope Notes 
Suggest Extended Scope Notes

There are 10 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
2054Royal College of Dental Surgeons of Ontario The recordkeeping regulations made under the Dentistry Act, 1991 requires that clinical, financial and drug records that are made in respect to an individual patient must be maintained for at least 10 years from the date of the last entry in that record. In the case of a minor, these records must be kept for at least 10 years after the day on which the patient reached the age of 18 years. Two exceptions to this requirement involve
2178OHC-DIDF-1 Notice to Patients Regulation, under the Drug Interchangeability and Dispensing Fee Act, R.R.O. 1990, Reg. 936, s. 5 [Name of Act changed from Prescription Drug Cost Regulation Act by S.O. 1996, c. 1, Sched. 0, s. 19] Prescription Drug Purchase RecordsTwo years from the receipt of the invoice or record
2180OHC-Dn.Hy.-1 Dental Hygiene Professional Portfolio General Regulation, under the Dental Hygiene Act, 1991, O.R. 218/94, s. 19(1), as am., O.R. 607/98, s. 1Not specified
2181OHC-Dn.Tc.-1 Dental Technology Professional Development Profiles General Regulation, under the Dental Technology Act, 1991, O.Reg. 604/98, s. 4Not specified
2182OHC-DPR-1Dentist Patient Records Dentistry Regulation, under the Drug and Pharmacies Regulation Act, R.R.O. 1990, Reg. 547, s. 38(b), (c) At least ten years after the date of the last entry in the record or until two years following the death of the member, whichever first occurs
2190OHC-HFSO-1 Health Facilities Special Orders Act, R.S.O. 1990, c. H.5, s. 16(3) Health Facilities - LimitationOne year after the facts upon which the proceeding is based first came to the knowledge of the Minister
2218OHC-Nrsing-1 Nursing College Member Records General Regulation, under the Nursing Act, 1991, O.Reg. 275/94, s. 25(1)(a), as am., O.Reg. 39/98, s.11 Not specified 25.(1) Every member shall, (a) maintain records relating to the member's ongoing education, practice, professional development and reflective practice, in accordance with the standards of practice published by the College and provided to each member;
2288OSS-CFS-4 Register Regulation, under the Child and Family Services Act, R. R. 0. 1990, R. 71, ss. 4.(3),(6) Child Medical/Dental Examination RecordsNot specified
g127OSS-CCEY-31 Child Care Centres / Home Child Care Agency Licensees Financial RecordsGeneral Regulation, under the Child Care and Early Years Act, 2014, O. Reg. 137/15, s. 766 years
g128Development Charges Act

https://www.ontario.ca/laws/statute/97d27 (retrieved 2016-07)
Development Charges Act, 1997, S.O. 1997, c. 27, ss. 5(1) par. 410 years

Date last modified: 2010-03-12 12:48:17

W10-01 · Client Files