W08-01 • Client Files
Records of this class code are not subject to Archival Selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are not required to conduct business operations (BCP).

Class Code01
SubjectClient Files
Scope NotesIncludes client files comprised of referral forms, assessment reports, progress reports, treatment notes, hearing results and Hanen records. Client records are also found in the Ministry of Health ISCIS-PSL database.

Speech and Language General - see W08-00.
Responsible DeptHealth Unit (HU)
Keep DeptE + 10
Keep Offsite 
Total RetentionE + 10
E = Discharge of client. At least 10 years since the latter of: the client's last visit, or, the date at which the client turned 18.
Citations2051, 2053, 2185, 2191, 2192, 2193, 2204, 2216
Extended Scope Notes 
Suggest Extended Scope Notes

There are 8 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
2051College of Nurses of Ontario Practice Standard Documentation Pub. No. 41001 Copyright © College of Nurses of Ontario, 2005Retention of Health Records Legislation requires that most practice settings retain health records for a minimum of 10 years after the client was last assessed or treated. The health records of clients under age 18 at the time of last assessment/treatment must be retained for a minimum of 10 years from the day the client turns 18.
2053The College of Physicians and Surgeons of OntarioRegulation requires that physicians keep medical records for a certain period of time. For adult patients, the rule is that records must be retained for 10 years from the date of the last entry in the record. For patients who are children, the regulation requires that the physician keep the record until 10 years after the day on which the patient reached or would have reached the age of 18 years.
2185OHC-DPR-15 Medicine Regulation, under the Drug and Pharmacies Regulation Act, R. R. 0. 1990, R. 548, s. 32 Medical Patient Records Earlier of: 6 years Or: Event = Until member ceases to engage in practice of medicine
2191OHC-HI.Dc.-5 Medicine Regulation, under the Health Disciplines Act, R.R.O. 1990, Reg. 548, s. 32 Medical Patient Records(2) A member shall keep the records required under subsection (1) in systematic manner and shall retain each record for a period of six years after the date of the last entry in the record or until the member ceases to engage in the practice of medicine, whichever first occurs.
2192OHC-HI.In.-1 Health Insurance Act, R.S.O. 1990, c. H.6, s. 37.1; as am. S.O. 1996, c. 1, s. 31; S.O. 2002, c. 18, Sched. I, s. 8(19) Physician/Health Facility RecordsNot Specified
2193OHC-HI.In.-3 Health Insurance Act, R. S. 0. 1990, c. H.6, s. 17.(1); as am. S. 0. 1996, c. 1, Schedule H, s. 11 Physician/Health Facility AccountsNot specified
2204OHC-HPP-28 Orders Under s. 22.1 Of The Act Regulation, under the Health Protection and Promotion Act, O. R. 166/03, s. 15 Physician's ReportNot Specified
2216OHC-MBT-1 General Regulations, under the Mandatory Blood Testing Act, 2006, 0. R. 449/07, s. 15.(1)(i) Physician — Completed Laboratory RequisitionsNot specified

Date last modified: 2010-03-12 12:44:00

W08-01 · Client Files