B01 • Building and Property Maintenance
Records of this class code are not subject to Archival Selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are not required to conduct business operations (BCP).

Class Code01
SubjectBuilding and Property Maintenance
Scope NotesIncludes records regarding the maintenance of all County buildings and properties. Includes exterior maintenance to buildings, landscaping, grounds keeping, grass cutting and snow removal. Also includes floor layouts, office cleaning and elevator and interior maintenance to buildings.

Excludes
Equipment Maintenance see Z04.
Responsible DeptPhysical Services (PS)
Originating (CoH)
Keep DeptC + 6
Keep Offsite 
Total RetentionC + 6
Remarks
 
Citations244, 245, 265, 39, 403, g038, g057, g059, g060, g062, g063, g064, g086, g088
Extended Scope NotesMay also include answering service reports. 
Suggest Extended Scope Notes

There are 14 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
244OHC-OHS-3 Health Care and Residential Facilities Regulation, under the Occupational Health and Safety Act, O.Reg. 67/93, s. 60(1)(e). Autoclave TestingOne year or such longer period as is necessary to ensure that the two most recent reports or records are on file
245OHC-OHS-5 Health Care and Residential Facilities Regulation, under the Occupational Health and Safety Act, O. Reg. 67/93, ss. 79(1), (2). Lifting Equipment InspectionEvent + 1 year (Event = As long as the equipment remains on the premises)
265OBS-Cm.Tn.-1 Commercial Tenancies Act, R.S.O. 1990, c. L.7, s. 111(1) Landlord NoticesNot specified
39FFD-Fn.Ad.-25Financial Administration Act, R. S. C. 1985, c. F-11, ss. 161.(1),(2),(3); as am. S. C. 2004, c. 12, s. 20

Protection of Computer Systems
Event = Retain only data essential to identify, isolate or prevent harm to computer system
403OC-TSS-6 Elevating Devices Regulation, under the Technical Standards and Safety Act, 2000, O. Reg. 209/01, s. 38. Owners — Passenger Elevator Contractor Contacts Keep to make available on request
g038OENV-Ev.Pr.-376 — Hazardous Waste Disposal Generators / Operators — Chemical and Physical Testing PlansGeneral — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 86(1), (3), (4); as am. O. Reg. 461/05, s. 21Event + 2 years (Event = Subsection ceases to apply to person; at facility or site)
g057OENV-LSP-2 — Proceedings related to Lake Simcoe Region Conservation Authority under Conservation Authorities Act — Limitation PeriodLake Simcoe Protection Act, 2008, S. O. 2008, c. 23, s. 24.(2)Event + 2 years (Event = Later of: day offence committed; or: day evidence of offence first came to attention of officer)
g059OLA-Limi02-1 — General Limitation PeriodLimitations Act, 2002, S.O. 2002, c. 24, Sch. B, s. 4.Event + 2 years (Event = Day claim discovered)
g060OLA-Limi02-7 — Ultimate Limitation PeriodLimitations Act, 2002, S. O. 2002, c. 24, Schedule B, ss. 15.(1),(2)Event + 15 years (Event = act or omission took place)
g062OSS-LTCH-3 — Residents Information Packages

OSS-LTCH-4 — Posting of Information for Residents

OSS-LTCH-5 — Satisfaction Survey Documentation

OSS-LTCH-6 — Long–Term Care Home — Accounts and Records

OSS-LTCH-18 Licensees — Meals Prepared for Persons who are not Residents / Revenue / Records

OSS-LTCH-19 Licensees — External Service Provider Agreements / Policies and Procedures

OSS-LTCH-20 — Licensees — Pest Control Records

OSS-LTCH-23 — Licensees — Complaints Review Records

OSS-LTCH-27 — Licensees — Quarterly and Annual Evaluation Records

OSS-LTCH-32 — Licensees — Absence Records

OSS-LTCH-34 — Licensees — Transfer Lists

OSS-LTCH-36 — Licensees — Training and Orientation Evaluation Records

OSS-LTCH-38 — Licensees — Quality Control Records

OSS-LTCH-39 — Licensees — Infection Prevention and Control Program Evaluation Records

OSS-LTCH-47 — Licensees — Trust Account Books of Account, Ledgers, Deposit Books, Deposit Slips, Pass–Books, Monthly Bank Statements, Cheque Books and Cancelled Cheques, Instructions, Authorizations and Acknowledgements of Receipt, Client Statements

OSS-LTCH-50 — Licensees — Financial Records, Books and Accounts, Reconciliation and Financial Reports and Supporting Documents

OSS-LTCH-51 — Licensees — Funding Agreements/ Service Accountability Agreements and Associated Records and Reports / Agreement for Charges between Licensees and Authorized Persons or Residents

OSS-LTCH-52 — Licensees — Nons–Arms Length Transaction Records
Long–Term Care Homes Act, 2007, S. O. 2007, c. 8, ss. 78.(1),(2).

Long–Term Care Homes Act, 2007, S. O. 2007, c. 8, ss. 79.(1) to (3).

Long–Term Care Homes Act, 2007, S. O. 2007, c. 8, s. 85.(4).

Long–Term Care Homes Act, 2007, S.O. 2007, c. 8, s. 92

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 72.(5)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 86.(2), (3)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 88.(1)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 101.(2), (3)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 115 (5), 116.(5)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 140

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 207(1)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 216.(2), (3)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 228 par. 4

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 229.(2)(e), (5)(b)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 241.(7)(g)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 262.(a) to (d), (f) to (h), 263

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 262.(d), (e), 263

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 265.(2)(b)
Not specified “shall ensure given

Not specified

Not specified “shall ensure kept in long–term care home available for inspection”

Not specified “shall keep”

7 years

7 years

Not specified “shall ensure program including”

Not specified “shall ensure kept”

Not specified “shall ensure kept

Not specified “shall ensure recorded”

Not specified “shall keep”

Not specified “shall keep”

Not specified “must be maintained”

Not specified “must be maintained”

7 years

7 years

Event + 7 years (Event = Earlier of: date agreement ends or is terminated by either party)

Event + 7 years (Event = Earlier of: date agreement ends ort is terminated by either party)
g063OSS-LTCH-17 — Licensees — Food Purchases Records / MenusGeneral Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 72.(4)1 Year
g064OSS-LTCH-30 — Licensees — Drug Records

OSS-LTCH-31 — Licensees — Adverse Drug Reaction and Medication Incident Records
General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 133, 136.(4), (5)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 135.(1)(a), (2), (3)
2 Years, in home

2 Years
g086Ontario Works Policy DirectivesOntario Works Policy Directives # 11.1 Delivery StandardsAccounting documents – 7 years

Ongoing fraud – retain indefinitely
g088OLA-Pn.Bn.-1 — Pension Benefits Offence Prosecutions — Limitation PeriodPension Benefits Act, R.S.O. 1990, c. P.8, s. 110(6), as am., S.O. 1997, c. 28, s. 220(2).Event + 5 years (Event = Offence occurred or alleged occurred)

Date last modified: 2021-04-20 14:44:36

B01 · Building and Property Maintenance