G01 • Preconceptional Health
Records of this class code are not subject to Archival Selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are not required to conduct business operations (BCP).

Class Code01
SubjectPreconceptional Health
Scope NotesIncludes health education and resources on preconceptional health promotion. Also includes program planning, implementation and evaluation.
Responsible DeptHealth Unit (HU)
Keep DeptE + 10
Keep Offsite 
Total RetentionE + 10
Remarks
E = At least 10 years since the latter of: the client's last visit, or, the date at which the client turned 18.
Citations2051, 2052, 2053, 2178, 2179, 2183, 2184, 2185, 2186, 2187, 2188, 2189, 2190, 2191, 2192, 2193, 2204, 2216, 2218, 2219, 2220, 2286, 2287, 2288, g127, g128, g152, g153, g154, g155, g156
Extended Scope Notes 
Suggest Extended Scope Notes

There are 31 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
2051College of Nurses of Ontario Practice Standard Documentation Pub. No. 41001 Copyright © College of Nurses of Ontario, 2005Retention of Health Records Legislation requires that most practice settings retain health records for a minimum of 10 years after the client was last assessed or treated. The health records of clients under age 18 at the time of last assessment/treatment must be retained for a minimum of 10 years from the day the client turns 18.
2052College of Dietitians of Ontario Records Keeping Guidelines for Registered Dietitians 2004 Copyright 2004 © A client record should be kept for at least 10 years since the latter of: ·            The client's last visit; or ·            The date at which the client turned18 A record should be maintained of when each client chart was destroyed noting the name of the client, any file number, the date of last treatment and the date the file was destroyed.
2053The College of Physicians and Surgeons of OntarioRegulation requires that physicians keep medical records for a certain period of time. For adult patients, the rule is that records must be retained for 10 years from the date of the last entry in the record. For patients who are children, the regulation requires that the physician keep the record until 10 years after the day on which the patient reached or would have reached the age of 18 years.
2178OHC-DIDF-1 Notice to Patients Regulation, under the Drug Interchangeability and Dispensing Fee Act, R.R.O. 1990, Reg. 936, s. 5 [Name of Act changed from Prescription Drug Cost Regulation Act by S.O. 1996, c. 1, Sched. 0, s. 19] Prescription Drug Purchase RecordsTwo years from the receipt of the invoice or record
2179OHC-Diet.-1 Dietetic Professional Portfolio General Regulation, under the Dietetics Act, 1991, O.Reg. 593/94, s. 30.18(3); as am. O.Reg. 181/99, s. 1Not specified
2183OHC-DPR-10 Medicine Regulation, under the Drug and Pharmacies Regulation Act, R. R. 0. 1990, R. 548, ss. 37.(a),(b) Prescription Records Earlier of: Event = Until he or she ceases to engage in practice of medicine Or: 2 years
2184OHC-DPR-11 Drug and Pharmacies Regulation Act, R. S. 0. 1990, c. H.4, s. 156; as am. S. 0. 1991, Vol. 2, c. 18, ss. 47.(2),(16) Prescriptions2 years
2185OHC-DPR-15 Medicine Regulation, under the Drug and Pharmacies Regulation Act, R. R. 0. 1990, R. 548, s. 32 Medical Patient Records Earlier of: 6 years Or: Event = Until member ceases to engage in practice of medicine
2186OHC-DPR-2 Drug and Pharmacies Regulation Act, R. S. 0. 1990, c. H.4, s. 153; as am. S. 0. 1991, Vol. 2, c. 18, s. 47.(2); as am. S. 0. 2007, c. 10, Sched. L, s. 17 [into effect June 4, 2008 or earlier if proclaimed] Drug Purchase/Sale RecordsNot specified
2187OHC-DPR-22 Medicine Regulation„ under the Drug and Pharmacies Regulation Act, R. R. 0. 1990, R. 548, s. 41 Records Filing System for Drug Purchase/Sale RecordsNot specified
2188OHC-DPR-23 General Regulation, under the Drug and Pharmacies Regulation Act, R. R. 0. 1990, R. 551, ss. 59, 61, 66 Prescription Refill Records6 years
2189OHC-DPR-3 Medicine Regulation„ under the Drug and Pharmacies Regulation Act, R. R. 0. 1990, R. 548, ss. 35, 36, 37.(a) Drug Purchase/Sale Records Earlier of: 2 years Or: (Event = until he or she ceases to engage in practice of medicine)
2190OHC-HFSO-1 Health Facilities Special Orders Act, R.S.O. 1990, c. H.5, s. 16(3) Health Facilities - LimitationOne year after the facts upon which the proceeding is based first came to the knowledge of the Minister
2191OHC-HI.Dc.-5 Medicine Regulation, under the Health Disciplines Act, R.R.O. 1990, Reg. 548, s. 32 Medical Patient Records(2) A member shall keep the records required under subsection (1) in systematic manner and shall retain each record for a period of six years after the date of the last entry in the record or until the member ceases to engage in the practice of medicine, whichever first occurs.
2192OHC-HI.In.-1 Health Insurance Act, R.S.O. 1990, c. H.6, s. 37.1; as am. S.O. 1996, c. 1, s. 31; S.O. 2002, c. 18, Sched. I, s. 8(19) Physician/Health Facility RecordsNot Specified
2193OHC-HI.In.-3 Health Insurance Act, R. S. 0. 1990, c. H.6, s. 17.(1); as am. S. 0. 1996, c. 1, Schedule H, s. 11 Physician/Health Facility AccountsNot specified
2204OHC-HPP-28 Orders Under s. 22.1 Of The Act Regulation, under the Health Protection and Promotion Act, O. R. 166/03, s. 15 Physician's ReportNot Specified
2216OHC-MBT-1 General Regulations, under the Mandatory Blood Testing Act, 2006, 0. R. 449/07, s. 15.(1)(i) Physician — Completed Laboratory RequisitionsNot specified
2218OHC-Nrsing-1 Nursing College Member Records General Regulation, under the Nursing Act, 1991, O.Reg. 275/94, s. 25(1)(a), as am., O.Reg. 39/98, s.11 Not specified 25.(1) Every member shall, (a) maintain records relating to the member's ongoing education, practice, professional development and reflective practice, in accordance with the standards of practice published by the College and provided to each member;
2219OHC-ODB-2 General Regulation, under the Ontario Drug Benefit Act, O. R. 201/96, s. 29.(1), Table, Col. 1, row 1; s. 29.(2); as am. O. R. 459/06, s. 28 Physician/Pharmacy Transaction StatementsEvent + 2 years (Event = day on which daily statement is prepared)
2220OHC-ODB-6 General Regulation, under the Ontario Drug Benefit Act, O. R. 201/96, s. 29.(1), Table, Col. 1, row 5; s. 29.(2); as am. O. R. 459/06, s. 28 Prescriptions/Adverse Drug Reaction FormsEvent + 2 years (Event = date on which form received)
2286OSS-CFS-28 Child and Family Services Act, R. S. 0. 1990, c. C.11, s. 54 Child/Family Services — Report of AssessmentNot specified
2287OSS-CFS-37 General Regulation, under the Child and Family Services Act, R. R. 0. 1990, R. 70, ss. 111.(7),(8),(9); as am./en. 0. R. 493/06, s. 17 Social History of ChildNot specified
2288OSS-CFS-4 Register Regulation, under the Child and Family Services Act, R. R. 0. 1990, R. 71, ss. 4.(3),(6) Child Medical/Dental Examination RecordsNot specified
g127OSS-CCEY-31 Child Care Centres / Home Child Care Agency Licensees Financial RecordsGeneral Regulation, under the Child Care and Early Years Act, 2014, O. Reg. 137/15, s. 766 years
g128Development Charges Act

https://www.ontario.ca/laws/statute/97d27 (retrieved 2016-07)
Development Charges Act, 1997, S.O. 1997, c. 27, ss. 5(1) par. 410 years
g152FFF-Fish.-41 Wastewater System Operators Report on each Determination made by an Accredited Laboratory

FFF-Fish.-42 Wastewater System Owners or Operators Wastewater Systems Effluent Information Records

FFF-Fish.-43 Wastewater System Owners or Operators Identification Reports

FFF-Fish.-44 Wastewater System Owners or Operators Monitoring Reports

FFF-Fish.-45 Wastewater System Owners or Operators Combined Sewer Overflow Reports
Wastewater Systems Effluent Regulations, under the Fisheries Act, SOR/2012-139, ss. 17, 22

Wastewater Systems Effluent Regulations, under the Fisheries Act, SOR/2012-139, ss. 17, 21, 22

Wastewater Systems Effluent Regulations, under the Fisheries Act, SOR/2012-139, ss. 18(1), (2), (4) to (7), 21, 22(3)

Wastewater Systems Effluent Regulations, under the Fisheries Act, SOR/2012-139, ss. 19, 21, 22(1)

Wastewater Systems Effluent Regulations, under the Fisheries Act, SOR/2012-139, ss. 20, 21, 22(1)
Event + 5 years (Event = Day report made; or decomissioned; as applicable)

Event + 5 years (Event = Day record or report made; or: or day equipment ceased to be used; or decommissioned; as applicable; at wastewater system or in Canada)

Event + 5 years (Event = Wastewater system decommissioned)

Event + 5 years (Event = Report made)

Event + 5 years (Event = Report made)
g153FOG-Ev.Pr.-47 Owners Underground Storage Tank System Abandonment RecordsEnvironmental Code of Practice for Aboveground and Underground Storage Tank Systems Containing Petroleum and Allied Petroleum Products, under the Canadian Environmental Protection Act, 1999, Canadian Council of Ministers of the Environment, 2003, Reference Number 1326, s. 9.5.5.(1)Not specified shall ensure permanently appended to deed
g154OENV-Ev.Pr.-470 Highway Projects Water Taking Logs

OENV-Ev.Pr.-471 Highway Projects Qualified Persons Report

OENV-Ev.Pr.-472 Highway Projects Qualified Persons Report

OENV-Ev.Pr.-473 Highway Projects Complaints

OENV-Ev.Pr.-474 Storm Water and Sewer Projects Complaints and Water Taking Reports
Registrations under Part II.2 of the Act Water Taking Regulation, under the Environmental Protection Act, O. Reg. 63/16, ss. 4(1) par. 3, 5(3)

Registrations under Part II.2 of the Act Water Taking Regulation, under the Environmental Protection Act, O. Reg. 63/16, s. 5(1)

Registrations under Part II.2 of the Act Water Taking Regulation, under the Environmental Protection Act, O. Reg. 63/16, s. 5(2)

Registrations under Part II.2 of the Act Water Taking Regulation, under the Environmental Protection Act, O. Reg. 63/16, s. 5(4)

Registrations under Part II.2 of the Act Water Taking Regulation, under the Environmental Protection Act, O. Reg. 63/16, s. 10
Event + 5 years (Event = Last day water taken from water body)

5 years

5 Years

5 Years

5 Years
g155OSS-SSPSIPDD-18 Service Agencies Service Records

OSS-SSPSIPDD-36 Application Entities Persons with Developmental Disability Records
Quality Assurance Measures Regulation, under the Services and Supports to Promote the Social Inclusion of Persons with Developmental Disabilities Act, 2008, O. Reg. 299/10, s. 14

Quality Assurance Measures Regulation, under the Services and Supports to Promote the Social Inclusion of Persons with Developmental Disabilities Act, 2008, O. Reg. 299/10, s. 35
Event + 7 years (Event = Person no longer receiving services and supports from agency)

Event + 7 years (Event = Application entity assessed persons needs for services and supports)
g156OENV-Ev.Pr.-252 Site Condition ReportsRecords of Site Condition Part XV.1 of the Act Regulation, under the Environmental Protection Act, O. Reg. 153/04, ss. 16, 18, 32(1), 33.6; as am. O. Reg. 511/09, ss. 7(1), (2), 10, 14Event + 7 years (Event = Date record of site condition listing report filed in Registry)

Date last modified: 2010-03-02 15:50:50

G01 · Preconceptional Health