E14 • Water Sampling
Records of this Class Code are subject to Archival selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are required to conduct business operations (BCP).

Class Code14
SubjectWater Sampling
Scope NotesIncludes operational checks, weekly and monthly microbiological sampling and testing, chain of custodies, report of analysis - adverse sample, notices to Ministry - spills Action Centre and local Health Unit. Includes hydrocarbon records, drinking Water and Wastewater routine sampling and Determination results, systems effluent information records, sewer overflow reports, CoC and laboratory related communications or documentation (LSN, Scope of Accreditation & procedures/Requirements). Includes phosphorous content records, Hydrocarbon records of upset Condition and Spill Reports for Wastewater Treatment and /or Collection systems to Ministry of the Environment and local Health Unit.

Excludes
Air Quality Monitoring – see E05
By-Law Enforcement - see P01
Complaints and Inquiries - see M04
Facilities Routine water use, monitoring & testing – see P21
Responsible DeptPublic Works (PW)
Keep DeptC + 2
Keep OffsiteC + 13
Total RetentionC + 15
Remarks
Created; approved or plan no longer in force +15 

Child care facility plumbing flush and water testing =6
Citationsg008, g016, g082, g089, g108, g110, g111, g115
Extended Scope Notes 
Suggest Extended Scope Notes

There are 8 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
g008FENV-Ev.Pr.-25— Substance Release into Water Claims—Limitation Period

FENV-Ev.Pr.-26— Environmental Release Claims—Limitation Period

FENV-Ev.Pr.-27— Environmental Protection Compliance Orders—Limitation Period

FENV-Ev.Pr.-29— Environmental Emergency Claims—Limitation Period
Canadian Environmental Protection Act, 1999, S. C. 1999, c. 33, s. 180.(7)

Canadian Environmental Protection Act, 1999, S. C. 1999, c. 33, s. 215

Canadian Environmental Protection Act, 1999, S. C. 1999, c. 33, s. 240.(7)

Canadian Environmental Protection Act, 1999, S. C. 1999, c. 33, s. 203.(7)
Event + 5 years (Event = Later of: Date events occur or: date becomes evident to Minister)

Event + 5 years (Event = Later of: date events occur or: date Minister becomes aware of)

Event + 5 years (Event = Later of: Date events occur or date: become evident to Minister)

Event + 5 years (Event = Later of: Date events occur or: date becomes evident to Minister)
g016OENV-Cl.Wt.-14 — Source Protection Committees — Assessment Report Records

OENV-Cl.Wt.-16 — Source Protection Committees — Source Protection Plan Records

OENV-Cl.Wt.-18 — Source Protection Committees — Risk Management Plans

OENV-Cl.Wt.-19 — Source Protection Committees — Notices / Orders

OENV-Cl.Wt.-20 — Source Protection Committees — Risk Assessments

OENV-Cl.Wt.-21 — Source Protection Committees — Acceptances of Risk Assessments

OENV-Cl.Wt.-4 — Offence Prosecutions — Limitation Period

OENV-Cl.Wt.-22— Source Protection Committees — Enforcement and Administration Records
General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 11(1); as am. O. Reg. 246/10, s. 7(1)

General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 20

General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 53(1) par. 1, (2) par. 1; as am. O. Reg. 246/10, s. 12

General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 53(1) par. 2, (2) par. 2; as am. O. Reg. 246/10, s. 12

General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 53(1) par. 3, (2) par. 3; as am. O. Reg. 246/10, s. 12

General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 53(1) par. 4, (2) par. 4; as am. O. Reg. 246/10, s. 12

Clean Water Act, 2006, S.O. 2006, c. 22, s. 106(11)

General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 53(1) par. 5, (2) par. 5; as am. O. Reg. 246/10, s. 12
Event + 15 years (Event = Later of: Date record created or acquired; or: date assessment report approved by Director)

Event + 15 years (Event = Later of: Date record created or acquired; or: date plan approved by Minister)

Event + 15 years (Event = Date plan ceases to be in effect)

Event + 15 years (Event = Date notice or order issued)

Event + 15 years (Event = Date of acceptance)

Event + 15 years (Event = Date of acceptance)

Event + 2 years (Event = Later of: Day offence committed or: day evidence first came to attention of risk management official, inspector or person under s. 88 inspection)

Event + 15 years (Event = Date acquired or created)
g082OENV-Wt.Rs.-30 — Records of Site Conditions — Orders Against Municipalities — Limitation Period

OENV-Wt.Rs.-38 — Facility Owner — Logs and Record–keeping Mechanisms

OENV-Wt.Rs.-39 — Facility Owner — Operations and Maintenance Manuals
Ontario Water Resources Act, R.S.O. 1990, c. O.40, ss. 89.7(3), (4); as am. S.O. 2006, c. 19, Sched. K, s. 3(3)

Licensing of Sewage Works Operators Regulation, under the Ontario Water Resources Act, O. R. 129/04, s. 19

Licensing of Sewage Works Operators Regulation, under the Ontario Water Resources Act, O. Reg. 129/04, s. 20
Event + 5 years (Event = Earlier of: Day municipality became owner of property or: day ceases to be owner)

2 years

2 Years
g089OENV-Ev.Pr.-10 —Environmental Offence Prosecutions — Limitation PeriodEnvironmental Protection Act, R.S.O. 1990, c. E.19, s. 195.Event + 2 years (Event = later of: date of offence or: day evidence of offence first came to attention of person appointed under s. 5.)
g108OENV-SDW-39 — Owner/Operating Authority of Drinking–Water System — : Municipal: Large Non–Residential Small Non–Residential Non–Municipal: Year–Round Residential Seasonal Residential Large Non–Residential Small Non–Residential — Engineering Evaluation Reports and OWRA Approvals

OENV-SDW-43 — Drinking–Water System Owner: Large Municipal Residential — Sodium Test Results

OENV-SDW-27 — Drinking–Water System Owners — Sodium, fluoridation and Trace Chemicals (Schedule 23/24) Test Records, Raw Water Supply Records

OENV-SDW-45 — Owner of Drinking–Water System: Municipal Residential, Non–Municipal Residential and Seasonal Residential — Corrective Action Reports
Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, ss. 12.(1) par. 4,(3) to (5), ss. 13.(3) pars. 2, 4, (4) to (6);Schedule 21: Engineering Evaluation Reports, Municipal: Large Non–Residential Small Non–Residential Non–Municipal: Year–Round Residential Seasonal Residential Large Non–Residential Small Non–Residential, ss. 21–2.(1), 21–2.(3), 21–6.

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 13.(3) par. 1, ss. iii; Schedule 17: Corrective Action Large Municipal Residential, s. 17–13.

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, ss. 13.(3) par. 1, 3, (5),(6); as am. O. R. 399/07, s. 4.(3).

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 13.(3) par. 1, ss. 4; Schedule 18: Corrective Action (Small Municipal Residential; Municipal Non–Residential; Non–Municipal Residential; Non–Municipal Non–Residential), ss. 18–10 to 18.–13; as am. O. R. 418/09, s. 25.(2)
15 years; 2 years readily accessible during normal business hours at facility

15 years

15 Years

15 Years
g110OENV-SDW-23 — Owners of Drinking–Water Systems — Annual Reports

OENV-SDW-24 — Owners of Drinking–Water Systems — Test Results, Approvals, Annual Report, Schedule 21/22 Reports

OENV-SDW-26 — Drinking–Water System Owners — Chemical and Lead Test Records

OENV-SDW-40 — Owners of Drinking–Water Systems — Municipal: Large Residential, Small Residential, Summary Reports

OENV-SDW-42 — Drinking–Water System Owner: Large Municipal Residential — Radiological, Pesticide and other Health Related Parameter Testing Results

OENV-SDW-5 — Municipal Drinking–Water Licenses — Limitation (Expiry) Period

OENV-SDW-16 — Owners / Operating Authorities of Subsystem — Logs / Records–Keeping Mechanisms

OENV-SDW-57 — Owner of Drinking-Water System — Financial Plans
Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, ss. 12.(1) par. 3,(3); as am. O. R. 253/05, s. 9.(1).; as am. O. R. 247/06, s. 11; s. 13.(2) par. 1.(3); ss. 11.(1) to (2.1),(6) to (11); as am. O. R. 269/03, s. 6; as am. O. R. 253/05, s. 8.(1); as am. O. R. 247/06, s. 10; as am. O. R.418/09, s. 8.

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, ss. 12.(1) pars. 1 to 4,(4),(5); as am. O. R. 253/05, s. 9; as am. O. R. 247/06, s. 11; as am. O. R. 418/09, s. 9.

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, ss. 13.(2) par. 1,(5),(6); as am. O. R. 247/06, s. 12; as am. O. R. 399/07, ss. 4.(1),(2); as am. O. R. 418/09, s. 10.(3); as am. O. Reg. 458/16, s. 7

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 12.(1) par. 4,(3) to (5), 13.(2) par. 4;Schedule 22: Summary Reports For Municipalities, Municipal: Large Residential Small Residential, ss. 22–2.(1),(4).

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 13.(2) par. 1, ss. iii; Schedule 17: Corrective Action Large Municipal Residential, ss. 17–10 to 17–12; as am. O. R. 418/09, s. 24.

Safe Drinking–Water Act, 2002, S.O. 2002, c. 32, s. 44(3)

Certification of Drinking–Water System Operators and Water Quality Analysts Regulations, under the Safe Drinking–Water Act, 2002, O. Reg. 128/04, s. 27

Financial Plans Regulations, under the Safe Drinking-Water Act, 2002, O. Reg. 453/07, ss. 1(3), 2 pars. 2, 5, 3 pars. 2, 5
6 years; 2 years readily available

Not specified but at least 2 years readily available

6 years

6 years; 2 years readily accessible during business hours at facility

6 Years

Event + 5 years (Event = Date of issue)

Event + 5 years (Event = Date of last entry)

Event = Must keep to provide on request and plans must be valid for 6 years
g111OENV-SDW-25 — Drinking–Water System Owners — Chlorine Distribution Sample Records, Microbiological Sampling and Testing Records, Maintenance and Operational Checks Records, Approval Records

OENV-SDW-31 — Drinking–Water System Owners — Records of Entry Treatment Units, Dates, Locations, Approvals and Failures to Obtain Access

OENV-SDW-34 — Drinking–Water Systems Owners — Continuous Monitoring Equipment Tests

OENV-SDW-35 — Owner /Operating Authority of Drinking–Water System — Sample Records

OENV-SDW-36 — Owner/ Operating Authority of Drinking–Water System — Maintenance and Operational Checks Records

OENV-SDW-37 —Owner /Operating Authority of Drinking–Water System — Maintenance and Operational Checks Records

OENV-SDW-41 — Owner of Drinking–Water System: Large Municipal Residential — Corrective Action Reports for Aeromonas spp., E–coli and Coliforms

OENV-SDW-22 — Owners of Drinking–Water Systems — Warning Notice Check Records

OENV-SDW-44 — Owner of Drinking–Water System; Municipal Residential, Non–Municipal Residential and Seasonal Residential — Corrective Action Reports
Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, ss. 13.(1) pars. 1, 2,(5),(6); as am. O. R. 247/06, s. 12; as am. O. R. 418/09, s. 10.(1)

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 13.(1) par. 4, Schedule 3: Point of Entry Treatment (Small Municipal Residential; Municipal Non–Residential; Non–Municipal Residential; Non–Municipal Non–Residential), ss. 3–1.1.(1) par. 4,(5),(6)(7)(a); as am. O. R. 418/09, s. 13.

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 13.(1) par. 1, ss. ii; Schedule 6: Operational Checks, Sampling and Testing — General, ss. 6-5.(1) pars. 1-3, (1.1); as am. O. R. 418/09, s. 15.(14); as am. O. Reg. 458/17, s. 11(1), (4)

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 13.(1) par. 1, ss. ii; Schedule 6: Operational Checks, Sampling and Testing — General, ss. 6.10.(1),(2); as am. O. R. 418/09, s. 15.(17).

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 13.(1) par. 1, s. ii, Schedule 6, s. 6-5(1) paras. 1-3, (1.1); as am. O. Reg. 418/09, s. 15.(14); as am. O. Reg. 458/17, s. 11(1), (4)

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 13.(1) par. 3; Schedule 9: Maintenance and Operational Checks Municipal: Small Non–Residential Non–Municipal: Seasonal Residential Small Non–Residential, s. 9.2.(5).

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 13.(1) par. 3;Schedule 17: Corrective Action Large Municipal Residential, ss. 17–5 to 17–9.

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, ss. 8.(8) to (9); as am. O. R. 247/06, s. 6

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 13.(1) par. 4; Schedule 18: Corrective Action (Small Municipal Residential; Municipal Non–Residential; Non–Municipal Residential; Non–Municipal Non–Residential), ss. 18–5 to 18.–9.
2 Years

2 Years

2 years

2 years

2 Years

2 Years

2 Years

1 year (12 months) in location where can be conveniently accessed by provincial officer

2 Years
g115OHC-HPP-50 — Small Drinking Water System Owners / Operators — Test Results, Directives, Permissions, Approvals, Orders, This Regulation

OHC-HPP-51 — Small Drinking Water System Directives regarding System Operating Records / Operating Orders

OHC-HPP-56 — Small Drinking Water System Owners/ Operators — Sample Records

OHC-HPP-49 — Small Drinking Water System Owners / Operators — Water Tests/ Reports / Records
Small Drinking Water Systems Regulation, under the Health Protection and Promotion Act, O. Reg. 319/08, s. 11

Small Drinking Water Systems Regulation, under the Health Protection and Promotion Act, O. Reg. 319/08, ss. 7.(6) par. 5, 10.(1) par. 5

Small Drinking Water Systems Regulation, under the Health Protection and Promotion Act, O. Reg. 319/08, ss. 24.(1), 10.(1) par. 1

Small Drinking Water Systems Regulation, under the Health Protection and Promotion Act, O. Reg. 319/08, s. 10
2 years; at location reasonably convenient to users

5 years (for orders); else as required by directive

5 Years

5 Years

Date last modified: 2021-04-20 15:35:59