S03-02 • Discharged (Prior to 2010-07-01)
Records of this class code are not subject to Archival Selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are required to conduct business operations (BCP).

Class Code02
SubjectDischarged (Prior to 2010-07-01)
Scope NotesIncludes records regarding individual residents of homes for the aged. Includes medical charts and other relevant health information regarding residents who have received respite care and have subsequently been discharged.

Excludes
Homes for the Aged Residents (Deceased) - see S03-01.
Responsible DeptHomes for the Aged (HA)
Keep DeptE + 2
Keep Offsite  + 18
Total RetentionE + 20
Remarks
E = Date of last entry / discharge of resident.
Citations238, 34, 462, 466, g022, g024, g025, g026, g027, g028, g029, g035, g039, g042, g043, g045, g046, g047, g050, g052, g053, g055
Extended Scope Notes 
Suggest Extended Scope Notes

There are 22 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
238OENV-Ev.Pr.-22 General - Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 18(8), (9). Generator — Waste Disposal Records2 years.
34OSS-EPC-2 — Elderly Persons Centres Inventory

OSS-EPC-1 — Elderly Persons Centres Accounting Records
General Regulation, under the Elderly Persons Centres Act, R.R.O. 1990, Reg. 314, s. 9.

General Regulation, under the Elderly Persons Centres Act, R.R.O. 1990, Reg. 314, s. 14(d).
Not specified

Event + 6 years (Event = date of last entry for particular year)
462OMUN-Muni01.-2 Municipal Act, 2001, S. O. 2001, c. 25, s. 254.(1) Municipal Records RetentionNot specified
466OMUN-Muni01.-18 Municipal Act, 2001, S. O. 2001, c. 25, s. 255; as am. S. O. 2006, c. 32, Sched. A, ss. 109.(1),(2) Destruction of Records According to Retention Periods Event = Destroy only if retention period expired or if is copy
g022CD-2 — Part I Certificates of Offence - Accident and Careless Driving offencesPOA Information Services websitePaid and end of current year + 6 years
g024CD-4R1 — Part 1 Certificates of Offence -excluding Accidents and Careless Driving offencesPOA Information Services websitePaid and end of current year + 2 years
g025CD-5 — Court DocketsPOA Information Services websiteCurrent year + 3 years
g026CD-6 — Cash BooksMinistry of the Attorney General, POA Information Services websiteAudit completed and end of current year + 3 years
g027CD-16 — A/R Write-offMinistry of the Attorney General, POA Information Services websiteCurrent year + 37 years
g028CD-17 — SearchPOA Information Services website40 years with archival selection
g029CR-3R1 (5A) — ReportersPOA Information Services websiteCurrent year + 6 years with archival selection
g035OHR-Em.St2000-22 — Excess Work Hours Employer Employee Agreements

OHR-Em.St2000-3 —Employers — Employee Records / Date of Birth

OHR-Em.St2000-4 —Employers — Employment Records / Date Employment Started

OHR-Em.St2000-5 — Employers — Employee Number of Hours Worked Records

OHR-Em.St2000-6 — Employers — Wage Statements and Termination Pay Records

OHR-Em.St2000-8 — Employers — Leave Notices, Certificates, Correspondence and Documents

OHR-Em.St2000-2 —Employers — Employee Name and Address Records
Employment Standards Act, 2000, S.O. 2000, c. 41, ss. 15.(8), 16; as am. S.O. 2004, c. 21, s. 2, 3

Employment Standards Act, 2000, S. O. 2000, c. 41, ss. 15.(1) par. 2, 15.(5) par. 2; s. 16; as am. S. O. 2004, c. 21, s. 3.

Employment Standards Act, 2000, S.O. 2000, c. 41, ss. 15.(1) par. 3, 15.(5) par. 1; s. 16; as am. S. O. 2004, c. 21, s. 3.

Employment Standards Act, 2000, S.O. 2000, c. 41, ss. 15.(1) par. 4, (3), (5) par. 3; s. 16; as am. S.O. 2004, c. 21, s. 3 further amended

Employment Standards Act, 2000, S.O. 2000, c. 41, ss. 15.1 par. 5; s. 15.5 par. 4; s. 16; as am. S.O. 2004, c. 21, s. 3

Employment Standards Act, 2000, S.O. 2000, c. 41, s. 15(7); as am. S.O. 2006, c. 13, s. 3(1); as am. S.O. 2007, c. 16, Sched. A, s. 2; s. 16; as am. S.O. 2004, c. 21, s. 3; as am. S.O. 2009, c. 16, s. 1

Employment Standards Act, 2000, S. O. 2000, c. 41, ss. 15.(1) par. 1, 15.(5) par. 1 & 2; s. 16; as am. S. O. 2004, c. 21, s. 3.
Event + 3 years (Event = Last day work performed under agreement)

Event + 3 years (Event = earliest of: employee’s 18th birthday or date employee ceased to be employed by employer)

Event + 3 years (Event = date employee ceased to be employed by employer)

Event + 3 years (Event = Date (day or week) to which information relates

Event + 3 years (Event = Information given to employee)

Event + 3 years (Event = Day leave expired.)

Event + 3 years (Event = date employee ceased to be employed by employer)
g039OENV-Ev.Pr.-363 — Waste Management Generators — Generator Registration Report Records

OMUN-Ev.Pr.-6 — Leaf / Yard Waste Composting Site Owners / Operators — Composting Mass Records

OMUN-Ev.Pr.-8 — Leaf / Yard Waste Composting Site Owners / Operators — Compost Analysis Reports

OENV-Ev.Pr.-418 — Emissions and Vertification Reports and Other Greenhouse Gas Emissions / Biomass Documentation / Data / Facility Information and Logs
General — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, s. 18(6.1); as am. O. Reg. 337/09, s. 9(2)

Recycling and Composting of Municipal Waste Regulation, under the Environmental Protection Act, O. Reg. 101/94, s. 31, para. 11.

Recycling and Composting of Municipal Waste Regulation, under the Environmental Protection Act, O. Reg. 101/94, s. 31, para. 17

Greenhouse Gas Emissions Reporting, under the Environmental Protection Act, O. Reg. 452/09, s. 18; as am. O. Reg. 398/15, s. 10(1) to (3)
3 years; at waste generation facility and at head office of generator

Event + 3 years (Event = mass cured).

Event + 3 years (Event = analysis performed).

Event + 7 years (Event = Year to which relates
g042OENV-Ev.Pr.-374 — Pesticide Container Depot Owners / Operators — Agreements

OENV-Ev.Pr.-375 — Hazardous Waste Generators — Transfer Compliance Records
General — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 72.(5), 73.(4); as am. O. Reg. 298/94, s. 1

General — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 84(5), (6); as am. O. Reg. 461/05, s. 20
Event + 2 years (Event = Term of agreement/ termination or expiry; but also date depot ceased to operate; kept in Ontario)

2 years; at generation facility
g043OENV-Ev.Pr.-461 — Carriers — Waste Transportation Training RecordsRegistrations under Part II.2 of the Act — Waste Management Systems Regulation, under the Environmental Protection Act, O. Reg. 351/12, s. 4(4)Event = Retain for period system operates
g045OS-Fir.PP-33 — Fire Drill Records

OS-Fir.PP-38 — Storage Tank Leak Tests

OS-Fir.PP-39 — Liquid Gain or Loss Measurements for Storage Tests

OS-Fir.PP-42 — Piping Systems for Flammable Liquids or Combustible Liquids Documentation

OS-Fir.PP-57 — Tests Records of Devices, Components and Circuits of Fire Alarm Systems

OS-Fir.PP-58 — Test Records of Fire Alarm Monitoring Signals

OS-Fir.PP-59 — Power Supply Weekly Checks

OS-Fir.PP-60 — Power Supply Monthly and Annual Tests

OS-Fir.PP-62 — Hydrant Operations Records

OS-Fir.PP-63 — Emergency Electrical Power Supply Records

OS-Fir.PP-65 — Special Fire Suppression Systems — Inspection, Maintenance and Testing Records

OS-Fir.PP-83 — Fire Safety Plan Current, Immediately Preceding Supervisory Staff Training Records

OS-Fir.PP-86 — Group Living Residence or Intensive Support Residence — Inspection Records

OS-Fir.PP-29 — Operational Procedures, Tests and Corrective Measures Records
Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part II, s. 2.8.3.4; as en. O. Reg. 275/14, s. 3

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B Part I, ss. 1.1.2.1 to 1.1.2.3; Part IV, s. 4.3.15.2; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part IV, ss. 4.3.16.1(3), (4), Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part IV, s. 4.4.6.2, Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.3.2.2(4), Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.3.2.2(5), Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.3.2.6(6)

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.3.2.6(7), Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.6.5.8, Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.7.1.3

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.8.2.2, Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part II, s. 2.8.2.1(3), (6), (7); as en. O. Reg. 150/13; s. 2.8.2.1(3), (7), (8); as en. O. Reg. 256/14, ss. 35, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, ss. 1.1.2.1(2), 1.1.2.2(1); as re-en. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440; as am. O. Reg. 150/13, s. 2
Event + 1 year (12 months)(Event = Fire drill)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

0.5 years (6 months)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event = Shall be maintained as required in CSA–C282, “Emergency Electrical Power Supply for Buildings”

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event + 2 years (Event recent and previ= Prepared; in building; including most ous)

Event + 2 years (Event = Prepared; at building to which relates; including most recent and immediately preceding test or inspection)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)
g046OS-Fir.PP-72 — Approved Alternative Solutions

OS-Fir.PP-76 — Fire Protection Systems — Test, Corrective Measure or Operational Procedure Records
Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division C, ss. 1.3.2.5(1), (2)

Fire Code, under the Fire Protection and Prevention Act, 1997, O. R. 213/07, Division B, s. 1.1.2.2
Event = Shall be retained for as long as necessary to demonstrate compliance with this Code and Building Code, and to be kept on premises to relate and available to Chief Fire Official request.

Event = Shall be retained throughout life of systems.
g047OPM-FBCS-5 — Trustee — Fund Books and Records

OPM-FBCS-8 — Trustee — Fund Books, Records or Documents

OBS-FBCS-9 — Cemetery Operators — Cremated Remains Records

OBS-FBCS-10 — Cemetery Operators — Contract Records

OBS-FBCS-11 — Cemetery Operators — Price Lists

OBS-FBCS-14 — Operators — Non Specified Records

OBS-FBCS-16 — Operators — Annual Trust / Licensure / Maintenance Fund Reports / Statement from Depositaries

OBS-FBCS-17 — Cemetery Operators — Register of Interment or Scattering Rights Holders / Purchasers / Particulars

OBS-FBCS-24 — Operators — Deemed Cancellations

OBS-FBCS-29 — Interment or Scattering Rights Abandonment — Limitation Period

OBS-FBCS-32 — Offence Prosecutions — Limitation Period
General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, ss. 199(9), (10); as am. O. Reg. 122/16, s. 1

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 211

Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, s. 106; as am. S.O. 2006, c. 34, Sched. D, s. 71

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 101.(1)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 101.(2)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 101.(6)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, ss. 109(1), (3), (4), (5), (6)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, ss 110.(1), (4), (5)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 141.(1)

Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, s. 49.(1)

4) Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, s. 79.(
Not specified “shall maintain”

Keep to furnish Committee on request

Event + 6 years (Event = Date remains claimed or interred; at operator’s principal place of business in Ontario)

Event + 6 years (Event = Contract fully performed or cancelled)

Event + 6 years (Event = List last in effect)

Event + 6 years (Event = Date created)

Not specified “shall file”

Not specified “shall maintain”

Event + 120 years (Event = Date operator has reasonable ground to believe person, if alive, would have been born)

Event + 20 years (Event = Rights not sold or exercised)

Event + 2 years (Event = Facts based on first came to knowledge of director)
g050OMV-Hi.Tr.-55 — Operators — Driver’s Daily Inspection Reports

OMV-Hi.Tr.-90 — Operators — Driver’s Daily Logs and Records

OMV-Hi.Tr.-94 — Operators — Compliance Records
Commercial Motor Vehicle Inspections Regulations, under the Highway Traffic Act, O. Reg. 199/07, ss. 9(3), 15

Hours of Service Regulation, under the Highway Traffic Act, O. Reg. 555/06, ss. 18(3), 25(1)(a), (b), (2)

Hours of Service Regulation, under the Highway Traffic Act, O. Reg. 555/06, ss. 25(1)(b)(iii), 28
0.5 years (6 months)

0.5 years (6 months) at principal place of business; in chronological order

0.5 years (6 months); at principal place of business
g052OSS-Hs.Sr.-1 — Service Managers Housing Plans — Limitation (Expiry) Period

OSS-Hs.Sr.-3 — Service Managers — Prescribed Records

OSS-Hs.Sr.-4 — Housing Providers — Prescribed Records

OSS-Hs.Sr.-8 — Triggering Event Remedies — Limitation Period

OSS-Hs.Sr.-9 — Housing Services Corporation — Annual Reports

OSS-Hs.Sr.-13 — Local Housing Corporations — Budgets / Capital Plans

OSS-Hs.Sr.-14 — Service Managers — Annual Reports

OSS-Hs.Sr.-20 — Housing Providers — Training and Succession / Co–operative Education / Plans

OSS-Hs.Sr.-22 — Providers — Capital Reserve Records and Accounts
Housing Services Act, 2011, S.O. 2011, c. 6, ss. 6.(1), (5), (6), 8.(3), 10

Housing Services Act, 2011, S.O. 2011, c. 6, s. 70

Housing Services Act, 2011, S.O. 2011, c. 6, s. 79.(1)

Housing Services Act, 2011, S.O. 2011, c. 6, s. 92.(2)

Housing Services Act, 2011, S.O. 2011, c. 6, s. 152

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, s. 11.(1) pars. 3, 4

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, s. 9.(1) pars. 1, 3, 4

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, s. 87

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, s. 98.(8)
Event + 10 year (Event = Plan approved or review completed; as applicable)

Keep to provide Minister / public on request

Not specified “shall keep”

Event + 2 years (Event = Triggering event; unless extended for 1 year by agreement)

Not specified “shall prepare/deliver”

Not specified “shall submit”

Not specified “shall submit”

Not specified “required”

Not specified “shall keep”
g053OSS-Hs.Sr.-21 — Service Managers — Transferred Housing Programs and Designated Housing Projects Records / Reports

OSS-Hs.Sr.-23 — Housing Providers — Financial Records / Part VII Housing Project Records

OSS-Hs.Sr.-24 — Housing Providers — Part VII Housing Projects Household Information

OSS-Hs.Sr.-25 — Housing Providers — Decisions / Refusals to Offer Units / Information Based on
General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, ss. 88.(1), (3) to (6)

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, s. 102.(1), (2)

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, ss. 102.(1), (3)

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, ss. 102.(1), (4)
Event + 7 years (Event = Given to minister; if prescribed conditions satisfied)

Event + 7 years (Event = End of fiscal year record relates to)

Event + 5 years (Event = Household last resides in unit in project)

Event + 7 years (Event = Notice given to household)
g055OF-In.Tx.-4 — Director’s Liability for Income Tax — Limitation Period

OF-In.Tx.-2 — Income Tax Accounting Records and Books of Account [Incorporation of Federal Tax Act

OF-In.Tx.-1 — Provincial Offence Tax Prosecutions — Limitation Period
Income Tax Act, R. S. O. 1990, c. I.2, s. 38.(4); as am. S. O. 2004, c. 16, s. 3.

Income Tax Act, R. S. O. 1990, c. I.2, s. 39; as am. S. O. 1993, c. 29, s. 2; as am. S. O. 2004, c. 16, s. 3.

Income Tax Act, R. S. O. 1990, c. I.2, s. 48.(3); as am. S. O. 2004, c. 16, s. 3.
Event + 2 years (Event = director last ceased to be a director of that corporation.)

Event + 6 years (Event = End of last taxation year to which records relate; at person’s place of business or residence in Ontario; unless exceptions apply)

Event + 8 years (Event = Day subject matter of information/ complaint arose)

Date last modified: 2011-03-30 09:40:25

S03-02 · Discharged (Prior to 2010-07-01)