A06 • Inventory Control
Records of this class code are not subject to Archival Selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are not required to conduct business operations (BCP).

Class Code06
SubjectInventory Control
Scope NotesIncludes records regarding inventory statements and reports, and all other records regarding the control of supplies.

Excludes
Assets see F06.
Responsible DeptOriginating (CoH)
Keep DeptC + 1
Keep Offsite  + 5
Total RetentionC + 6
Remarks
 
Citations21, 22, 23, 24, 25, 26, 27, 28, 30, 7, 8, g012, g015, g016, g041, g085, g115, g129, g130
Extended Scope Notes 
Suggest Extended Scope Notes

There are 19 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
21FHC-CDS-13 Narcotic Control Regulations, under the Controlled Drugs and Substances Act, C.R.C. 1978, c. 1041, s. 39; as am. SOR/85-588, s. 15; as am. SOR/2004-237, s. 18. Pharmacists’ Narcotics RecordsNot specified
22FHC-CDS-14 Narcotic Control Regulations, under the Controlled Drugs and Substances Act, C.R.C. 1978, c. 1041, s. 40(1), (2); as am. SOR/85-588, s. 16. Pharmacists’ Narcotics RecordsTwo years
23FHC-CDS-8 Narcotic Control Regulations, under the Controlled Drugs and Substances Act, c. 1041, s. 63; as am. SOR/85-588, s. 21. Hospitals’ Narcotics Records Two years
24FHC-CDS-12 Narcotic Control Regulations, under the Controlled Drugs and Substances Act, C.R.C. 1978, c. 1041, s. 38; as am. SOR/85-588, s. 14; as am. SOR/2004-237, s. 17. Pharmacists’ Narcotics RecordsNot specified
25FHC-CDS-16 Narcotic Control Regulations, under the Controlled Drugs and Substances Act, C.R.C. 1978, c. 1041, s. 45(2); as am. SOR/85-588, s. 18; as am. SOR/2004-237, s. 19. Pharmacists’ Narcotics RecordsNot specified
26FHC-CDS-11 Narcotic Control Regulations, under the Controlled Drugs and Substances Act, C.R.C. 1978, c. 1041, s. 30; as am. SOR/85-588, s. 8. Pharmacists’ Narcotics RecordsNot specified
27FHC-CDS-7 Narcotic Control Regulations, under the Controlled Drugs and Substances Act, C.R.C. 1978, c. 1041, s. 69; as am. SOR/85-588, s. 23; as am. SOR/99-124, s. 9; as am. SOR/2004-237, s. 27. Narcotics RecordsTwo years
28Canada Revenue Agency, GST/HST Memoranda Series Chapter 15: Books and Records (Revised July 1999) 15.1 General Requirements for Books and Records, June 2005 Records that enable the determination of the tax charged and remitted on taxable supplies of goods and services as well as the tax paid on business purchases and claimed as an input tax credit (ITC) or rebate 24. Persons carrying on a business or engaged in a commercial activity, persons who are required to file a GST/HST return, and persons who make an application for a rebate are required to keep their books and records for a period of six years from the end of the latest year to which they relate. Electronic records ss 286(3.1) 25. Persons who keep records electronically are required to retain them in an electronically readable format for a period of six years from the end of the latest year to which they relate. This means that a person must retain the electronic records even when hard copy is available. Minimum retention period 26. The minimum retention period for books and records is generally determined by the last year when a record may be required for purposes of the Act, and not the year when the transaction occurred and the record was created. For example, records supporting the acquisition and capital cost of property should be maintained until the day that is six years from the end of the last year in which such an acquisition could enter into any calculation for GST/HST purposes, including the basic tax content of the property.
30PartLVIII 5800. (1) (a) PartLVIII 5800. (1) (a)Revenue Canada, Information Circular 78-10R2, as am., Information Circular 78-10R2SR paragraphs 16-20. February 10, 1995. Updated IC78-10R3, October 5, 1998. Revenue Canada, Information Circular 78-10R3, October 5, 1998 Books and Records Retention/Destruction For BoD minutes, shareholder’s meetings, stock records, general ledger, special contracts Vouchers and accounts necessary to verify the information in such records and books of account of a dissolved corporation General ledger or other book of final entry of a business other than a corporation as well as any special contract necessary to an understanding of the entries in the general ledger 30. Under the Act, books, records, and their related accounts and source documents, other than those referred to in paragraphs 31 and 32 I.C. 78-10R3 below, have to be kept for a minimum of six years from the end of the last tax year to which they relate. 31. The prescribed retention periods for certain books, records, and their related accounts and source documents are specified in Regulation 5800 (see Appendix). The required retention periods can be summarized as follows: ·          For a corporation, two years from the date of the dissolution of the corporation (in the case of corporations that amalgamate or merge, books and records have to be retained on the basis that the corporation is a continuation of each amalgamating corporation). 32. Books of account and records may be destroyed at an earlier time than outlined elsewhere in this circular if the Minister gives written permission for their disposal. 2 years dissolution 2 years dissolution 6 years after the business ceased
7FHC-Fd.Dr.-1 Food and Drug Regulations, under the Food and Drugs Act, C.R.C. 1978, c. 870, s. G.05.001; as am. SOR/78-427, Sched. No. 441, s. 8; SOR/97-228, s. 8; as am. SOR/2004-238, s. 27. Controlled Drugs Hospital RecordsTwo years.
8FPH-Fd.Dr.-47 Food and Drug Regulations, under the Food and Drugs Act, C. R. C. 1978, c. 870, s. G.02.014; as am. SOR/78-427, s. 1; as am. SOR/97-228, s. 10; as am. SOR/2004-238, s. 6. Licensed Dealer — Controlled Drug Records 2 years on the premises of dealer.
g012OAF-An.Rs.-1 Animal Pound Operators Animal RecordsPounds RegulationEvent + 2 years (Event = date animal was last in the pound)
g015OCON-Bl.Cd.-3 Municipality & UpperTier Municipality Building Code Act Records

OCON-Bl.Cd.-5 Secretary Committee Official Business Records / Applications / Minutes / Decisions

OCON-Bl.Cd.-15 Building Code Act Offence Prosecutions Limitation Period

OCON-Bl.Cd.-34 Persons in Charge of Construction of Buildings Drawings and Specifications, Authorizations and Rulings

OCON-Bl.Cd.-35 Persons in Charge of Construction of Buildings As Constructed Plans
Building Code Act, 1992, S.O. 1992, c. 23, s. 3.9; as am. S.O. 2002, c. 9, s. 6.(3); as am. S.O. 2002, c. 17, Sched. C, s. 2.(1)

Building Code Act, 1992, S.O. 1992, c. 23, s. 15.6.(7); as am. S.O. 2002, c. 17, Schedule F, Table; as am. S.O. 2006, c. 32, Schedule C, s. 3.(3)

Building Code Act, 1992, S.O. 1992, c. 23, s. 36.(8), (8.1); as am. S.O. 2009, c. 33, Sched. 21, s. 2.(9)

Building Code Regulation, under the Building Code Act, 1992, O. Reg. 332/12, Division C: Administrative Provisions, Part 1: General, s. 1.3.2.2

Building Code Regulation, under the Building Code Act, 1992, O. Reg. 332/12, Division C: Administrative Provisions, Part 1: General, s. 1.3.6.1(1)
Event = Retain as prescribed by regulation for prescribed period of time

Not specified shall keep

Event + 1 year (Event = Facts first came to knowledge of officer or chief building official; as applicable)

Shall keep drawings and specifications on site

Keep to provide chief building official on request
g016OENV-Cl.Wt.-14 Source Protection Committees Assessment Report Records

OENV-Cl.Wt.-16 Source Protection Committees Source Protection Plan Records

OENV-Cl.Wt.-18 Source Protection Committees Risk Management Plans

OENV-Cl.Wt.-19 Source Protection Committees Notices / Orders

OENV-Cl.Wt.-20 Source Protection Committees Risk Assessments

OENV-Cl.Wt.-21 Source Protection Committees Acceptances of Risk Assessments

OENV-Cl.Wt.-4 Offence Prosecutions Limitation Period

OENV-Cl.Wt.-22 Source Protection Committees Enforcement and Administration Records
General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 11(1); as am. O. Reg. 246/10, s. 7(1)

General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 20

General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 53(1) par. 1, (2) par. 1; as am. O. Reg. 246/10, s. 12

General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 53(1) par. 2, (2) par. 2; as am. O. Reg. 246/10, s. 12

General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 53(1) par. 3, (2) par. 3; as am. O. Reg. 246/10, s. 12

General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 53(1) par. 4, (2) par. 4; as am. O. Reg. 246/10, s. 12

Clean Water Act, 2006, S.O. 2006, c. 22, s. 106(11)

General Regulation, under the Clean Water Act, 2006, O. Reg. 287/07, s. 53(1) par. 5, (2) par. 5; as am. O. Reg. 246/10, s. 12
Event + 15 years (Event = Later of: Date record created or acquired; or: date assessment report approved by Director)

Event + 15 years (Event = Later of: Date record created or acquired; or: date plan approved by Minister)

Event + 15 years (Event = Date plan ceases to be in effect)

Event + 15 years (Event = Date notice or order issued)

Event + 15 years (Event = Date of acceptance)

Event + 15 years (Event = Date of acceptance)

Event + 2 years (Event = Later of: Day offence committed or: day evidence first came to attention of risk management official, inspector or person under s. 88 inspection)

Event + 15 years (Event = Date acquired or created)
g041OENV-Ev.Pr.-369 Waste Depot Owners / Operators Inspection Reports

OENV-Ev.Pr.-370 Waste Depot Owners / Operators Waste Reception Records

OENV-Ev.Pr.-371 Waste Depot Owners / Operators Waste Removal Agreements

OENV-Ev.Pr.-372 Waste Depot Owners / Operators Date Records

OMUN-Ev.Pr.-24 Waste Management Reports Limitation Period

OMUN-Ev.Pr.-26 Orders against Municipalities Becoming Owners by Foreclosures Limitation Period

OENV-Ev.Pr.-377 Hazardous Waste Disposal Generators / Operators Chemical and Physical Testing Result Records
General Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 56.(3), (4); as am. O. Reg. 298/94, s. 1

General Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 57.(1), (2); as am. O. Reg. 298/94, s. 1

General Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, s. 58.(8); as am. O. Reg. 298/94, s. 1

General Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, s. 59.(4); as am. O. Reg. 298/94, s. 1

Environmental Protection Act, R.S.O. 1990, c. E.19, ss. 29.(2), (5), (6); as am. S.O. 1992, c. 1, s. 27

Environmental Protection Act, R.S.O. 1990, c. E.19, ss. 168.13.(4), (5); as am. S.O. 2006, c. 19, Sched. K, s. 2.(7)

General Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 86.(5), (6); as am. O. Reg. 461/05, s. 21
2 years

2 years

Event + 2 years (Event = Termination or expiry of agreement; at depot

2 Years

Event + 5 years (Event = making of report or such shorter period as report may specify

Earlier of: Event + 5 years (Event = municipality becomes owner)

2 Years
g085Ontario Works Policy DirectivesOntario Works Policy Directives # 11.1 Delivery StandardsFamily support issues 10 years
g115OHC-HPP-50 Small Drinking Water System Owners / Operators Test Results, Directives, Permissions, Approvals, Orders, This Regulation

OHC-HPP-51 Small Drinking Water System Directives regarding System Operating Records / Operating Orders

OHC-HPP-56 Small Drinking Water System Owners/ Operators Sample Records

OHC-HPP-49 Small Drinking Water System Owners / Operators Water Tests/ Reports / Records
Small Drinking Water Systems Regulation, under the Health Protection and Promotion Act, O. Reg. 319/08, s. 11

Small Drinking Water Systems Regulation, under the Health Protection and Promotion Act, O. Reg. 319/08, ss. 7.(6) par. 5, 10.(1) par. 5

Small Drinking Water Systems Regulation, under the Health Protection and Promotion Act, O. Reg. 319/08, ss. 24.(1), 10.(1) par. 1

Small Drinking Water Systems Regulation, under the Health Protection and Promotion Act, O. Reg. 319/08, s. 10
2 years; at location reasonably convenient to users

5 years (for orders); else as required by directive

5 Years

5 Years
g129OAF-Nt.Mg.-15 Owner / Operators Records Location and Retention

OAF-Nt.Mg.-22 Agricultural Operation Strategies or Plan Development Certificates / Broker Certificates / Prescribed Materials Application Business Licences and Nutrient Application Technician Licences Limitation (Expiry) Period

OAF-Nt.Mg.-30 NASM Plan Development Certificates Limitation Period

OAF-Nt.Mg.-31 Broker Certificates Limitation Period

OAF-Nt.Mg.-5 Nutrient Management Plans Limitation Period

OAF-Nt.Mg.-7 Brokers Prescribed Generator Materials Agreement Records

OAF-Nt.Mg.-8 Brokers Prescribed Material Transfer Agreement Records

OAF-Nt.Mg.-12 Owners / Operators Nutrient Management Strategy/Plan Operation Records and Annual Reports, Site Characterization Plans, Sampling and NASM Application Area Records

OAF-Nt.Mg.-40 Records after Regulations Ceases to Apply
General Regulation, under the Nutrient Management Act, 2002, O. Reg. 267/03, s. 113; as am. O. Reg. 338/09, s. 79

General Regulation, under the Nutrient Management Act, 2002, O. Reg. 267/03, ss. 100.(6), 104. (7), 105.(6), 106.(6); as am. O. Reg. 338/09, s. 76

General Regulation, under the Nutrient Management Act, 2002, O. Reg. 267/03, s. 102(5); as en. O. Reg. 338/09, s. 76

General Regulation, under the Nutrient Management Act, 2002, O. Reg. 267/03, s. 104(7); as en. O. Reg. 338/09, s. 76

General Regulation, under the Nutrient Management Act, 2002, O. Reg. 267/03, s. 26; as am. O. Reg. 511/05, s. 14

General Regulation, under the Nutrient Management Act, 2002, O. Reg. 267/03, ss. 36.(2), (3); as am. O. Reg. 447/03, s. 17; as am. O. Reg. 511/05, s. 21; as am. O. Reg. 338/09, s. 40.(3)

General Regulation, under the Nutrient Management Act, 2002, O. Reg. 267/03, ss. 37.(2), (3); as am. O. Reg. 511/05, s. 22; as am. O. Reg. 338/09, ss. 41.(3), (4)

General Regulation, under the Nutrient Management Act, 2002, O. Reg. 267/03, s. 110; as am. O. Reg. 447/03, s. 61; as am. O. Reg. 511/05, s. 65; as am. O. Reg. 338/09, ss. 78, 112, 113; as am. O. Reg. 338/09, s. 79
(O. Reg. 267/03, s. 113

Greenhouse Nutrient Feedwater Regulation, under the Nutrient Management Act, 2002, O. Reg. 300/14, s. 72(2) to (5)
Event + 2 years (Event = NMS or NASM plan or strategy ceases to be in force; at operation location Or: (if permanent nutrient storage facility used to store NASM)
Event + 5 years (Event = NASM last stored there)
Or: (if permanent nutrient storage facility used to store ASM)
Event + 2 years (Event = ASM last stored there)
Or: (if If Category 1 NASM is applied)
Event + 2 years (Event = Day record created)

Event + 5 years (Event = Date issued)

Event + 5 years (Event = Date issued)

Event + 5 years (Event = Date issued)

Event + 5 years (Event = Day plan approved, or prepared, if approval not required)

Event + 4 years (Event = Date of receiving prescribed materials)

Event + 4 years (Event = Date of transferring prescribed materials)

Event + 2 years (Event = NMS or NASM plan or strategy ceases to be in force; at operation location Or: (if permanent nutrient storage facility used to store NASM)
Event + 5 years (Event = NASM last stored there)
Or: (if permanent nutrient storage facility used to store ASM)
Event + 2 years (Event = ASM last stored there)
Or: (if If Category 1 NASM is applied)
Event + 2 years (Event = Day record created)

Event + 2 years (Event = Regulation ceases to apply; at agricultural operation)
g130OMV-Hi.Tr.-56 Operators Commercial Motor Vehicle, Trailer and & Trailer Converter Dolly Records

OMV-Hi.Tr.-5 Commercial Motor Vehicle Leasors Leases
Commercial Motor Vehicle Inspections Regulations, under the Highway Traffic Act, O. Reg. 199/07, s. 16; as am. O. Reg. 242/14, s. 7

Highway Traffic Act, R. S. O. 1990, c. H.8, s. 20.(1); as am. S. O. 2002, c. 18, Schedule P, s. 7.
Shorter of:
2 years
Or:
Event + 0.5 years (6 months) (Event = Vehicle ceases to be operated by operator)

Event + 1 year (Event = termination of lease)

Date last modified: 2021-04-20 14:27:44

A06 · Inventory Control