V01 • Fleet Management
Records of this class code are not subject to Archival Selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are required to conduct business operations (BCP).

Class Code01
SubjectFleet Management
Scope NotesIncludes records regarding all mobile equipment, transportable equipment and vehicles currently leased or owned, operated and maintained by the County. Also includes accident reports, ambulance deep clean reports, equipment daily diaries, vehicle and equipment history records, registration and disposal records, and work orders.

Excludes
Accident Claims see L02 and L03.
Insurance Policies see L06.
Responsible DeptPublic Works (PW)
Emergency Medical Services (EMS)
Originating (CoH)
Keep DeptE + 6
Keep Offsite 
Total RetentionE + 6
Remarks
E = Disposal of equipment or vehicle / termination of lease / as long as the device is in service.

Ambulance Act  
Document Standards
Citations236, 248, 249, g050, g074, g075, g077, g078, g082, g099
Extended Scope Notes 
Suggest Extended Scope Notes

There are 10 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
236OENV-Ev.Pr.-24 General - Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, s. 23(6). Carrier — Waste Transportation Manifests Copy 4 (Pink)2 years.
248OMV-Hi.Tr.-7 Highway Traffic Act, R. S. O. 1990, c. H.8, ss. 107.(1)(4) to (7),(10),(13),(14); as am. S. O. 2005, c. 26, Sched. A, s. 16. Commercial Motor Vehicle RecordsNot specified
249OMV-Hi.Tr.-15 Highway Traffic Act, R. S. O. 1990, c. H.8, s. 121.(3); as am. S. O. 1996, c. 9, s. 26; ss. 121.(1) to (3); as am. S. O. 2002, c. 18, Schedule P, s. 27. Motor Vehicle ReceiptsNot specified
g050OMV-Hi.Tr.-55 — Operators — Driver’s Daily Inspection Reports

OMV-Hi.Tr.-90 — Operators — Driver’s Daily Logs and Records

OMV-Hi.Tr.-94 — Operators — Compliance Records
Commercial Motor Vehicle Inspections Regulations, under the Highway Traffic Act, O. Reg. 199/07, ss. 9(3), 15

Hours of Service Regulation, under the Highway Traffic Act, O. Reg. 555/06, ss. 18(3), 25(1)(a), (b), (2)

Hours of Service Regulation, under the Highway Traffic Act, O. Reg. 555/06, ss. 25(1)(b)(iii), 28
0.5 years (6 months)

0.5 years (6 months) at principal place of business; in chronological order

0.5 years (6 months); at principal place of business
g074OHC-OHS-3 — Employers — Autoclave Testing Records

OHC-OHS-5 — Lifting Equipment Inspection

OJPP-OHS-1 — Fire–Fighting Chassis Mounted Aerial Device Service Records

OS-OHS-55 — Lifting Device Inspections

OHC-OHS-10 — Employers — Inspection Report on Lifting or Self–Propelled Mobile Equipment

OS-OHS-86 — Pre–Start Health Exemption Documents
Health Care and Residential Facilities Regulation, under the Occupational Health and Safety Act, O.R. 67/93, ss. 4, 60.(1)(e

Health Care and Residential Facilities Regulation, under the Occupational Health and Safety Act, O. Reg. 67/93, ss. 79(1), (2).

Firefighters Protective Equipment Regulation, under the Occupational Health & Safety Act, O. Reg. 714/94, s. 6 (7)

Industrial Establishments Regulations, under the Occupational Health and Safety Act, R.R.O. 1990, Reg. 851, ss. 6, 51(1)(b)

Health Care and Residential Facilities Regulation, under the Occupational Health and Safety Act, O. Reg. 67/93, ss. 4, 55

Industrial Establishments Regulations, under the Occupational Health and Safety Act, R. R. O. 1990, R. 851, ss. 7.(10),(15); as am. O. R. 450/97, s. 2; as am. O. R. 528/00, s. 2.
1 year; or longer if necessary to ensure 2 more recent reports/records on file

Event + 1 year (Event = As long as equipment remains on premises / equipment removed)

Event = as long as the device is in service

1 year; or longer if necessary to ensure 2 more recent reports/records kept

1 year; or longer if necessary to ensure 2 more recent reports/records on file

Event = Shall keep as long as protective element rack, stacking structure, lifting device, travelling crane or automobile hoist remains in workplace, or process is used in workplace
g075OS-OHS-190 — Employers — Confined Space Rescue Equipment Inspection Records

OS-OHS-191 — Employers — Confined Space Atmospheric Test Records

OS-OHS-187 — Lead Employers / Contractors — Confined Space Co–ordination Documents

OS-OHS-208 — Employers — Entry Permit Records
Confined Spaces Regulations, under the Occupational Health and Safety Act, O. Reg. 632/05, ss. 12(1)(a), (c), (2); s. 21(1); as am. O. Reg. 95/11, s. 10

Confined Spaces Regulations, under the Occupational Health and Safety Act, O. R. 632/05, ss. 18.(1) to (6); s. 21.(1); as am. O. R. 95/11, s. 10.

Confined Spaces Regulations, under the Occupational Health and Safety Act, O. R. 632/05, ss. 4.(2),(4), 21; as am. O. R. 95/11, ss. 3.(1),(3), 10

Confined Spaces Regulations, under the Occupational Health and Safety Act, O. Reg. 632/05, ss. 10(2) par. 6, (4); s. 21; as am. O. Reg. 95/11, s. 10
Longer of:
Event + 1 year (Event = Document created)
Or:
Event = Period necessary to ensure 2 most recent records retained

Longer of:
Event + 1 year (Event = Document created)
Or:
Event = Period necessary to ensure 2 most recent records retained

Longer of:
Event + 1 year (Event = document created)
Or:
Event = Period necessary to ensure 2 most recent records retained

Longer of:
Event + 1 year (Event = Document created)
Or:
Event = Period necessary to ensure 2 most recent records retained
g077OMUN-HPP-8 — Lifeguard Certificates for Wave Action Pools — Limitation (Expiry) Period

OHR-WSI-28 — Persons who Employ Contractors or Subcontractors — Board Certificates

OS-OHS-231 — Working at Heights Training — Limitation (Expiry) Period
Public Pools Regulation, under the Health Protection and Promotion Act, R.R.O. 1990, Reg. 565, s. 17.(12)

Workplace Safety and Insurance Act, 1997, S.O. 1997, c. 16, Schedule A, s. 141.2(9)

Occupational Health and Safety Awareness and Training Regulation, under the Occupational Health and Safety Act, O. Reg. 297/13, s. 8; as en. O. Reg. 253/14, s. 1
2 years (expires)

Event + 3 years (Event = Certificate obtained)

Event + 3 years (Event = Date of successful completion of training program)
g078OCON-OHS-1 — Employers — Accident Records

OHC-OHS-1 — Employers — Accident Records

OS-OHS-51 — Industrial Establishments — Accident Records
Construction Projects Regulation, under the Occupational Health and Safety Act, O. Reg. 213/91, ss. 10, 19

Health Care and Residential Facilities Regulations, under the Occupational Health and Safety Act, O. R. 67/93, s. 4; s. 5; as am. O.R. 25/09, s. 2 5.

Industrial Establishments Regulations, under the Occupational Health and Safety Act, R.R.O. 1990, Reg. 851, ss. 5(3), (4); as am. O. Reg. 420/10, s. 2(4); s. 6
Event + 1 year (Event = Project finished)

1 year; or longer to ensure 2 more recent reports/records on file

1 year; or longer if necessary to ensure 2 most recent reports/ records kept
g082OENV-Wt.Rs.-30 — Records of Site Conditions — Orders Against Municipalities — Limitation Period

OENV-Wt.Rs.-38 — Facility Owner — Logs and Record–keeping Mechanisms

OENV-Wt.Rs.-39 — Facility Owner — Operations and Maintenance Manuals
Ontario Water Resources Act, R.S.O. 1990, c. O.40, ss. 89.7(3), (4); as am. S.O. 2006, c. 19, Sched. K, s. 3(3)

Licensing of Sewage Works Operators Regulation, under the Ontario Water Resources Act, O. R. 129/04, s. 19

Licensing of Sewage Works Operators Regulation, under the Ontario Water Resources Act, O. Reg. 129/04, s. 20
Event + 5 years (Event = Earlier of: Day municipality became owner of property or: day ceases to be owner)

2 years

2 Years
g099OC-TSS-2 — Elevating Devices — Inspection and Tests Records Logbook

OC-TSS-3 — Owner/Contractors — Elevating Devices Log Books
Elevating Devices Regulation, under the Technical Standards and Safety Act, 2000, O. R. 209/01, ss. 33.(6),(7), 4.(2).

Elevating Devices Regulation, under the Technical Standards and Safety Act, 2000, O. R. 209/01, s. 34; as am. O. R. 252/08, s. 19.
Event + 5 years (Event = Date of last entry)

Event + 5 years (Event = date of last entry)

Date last modified: 2020-03-24 16:10:22

V01 · Fleet Management