H04 • Health and Safety
Records of this class code are not subject to Archival Selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are required to conduct business operations (BCP).

Class Code04
SubjectHealth and Safety
Scope NotesIncludes records regarding the occupational health and safety of County employees. Includes accident reports, Workers Compensation reports, and information on health and safety programs for staff.

Excludes
Accidents of the Public see Incident/Accident Reports P05.
Lost-Time Reports and Claims see H13.
Responsible DeptHuman Resources (HR)
Originating (CoH)
Keep DeptC + 1
Keep Offsite  + 6
Total RetentionC + 7
Remarks
E = Return to work or settlement of case or term of contract.

Records related to exposure to airborne Acrylonitrile, benzene, lead, mercury, silica, vinyl chloride, arsenic, ethylene oxide or asbestos must be kept the longer of (a) 40 years from the time such records were first made with respect to the worker; or (b) 20 years from the time the last of such records were made with respect to the worker.
Citationsg024, g025, g026, g027, g028, g029, g035, g038, g039, g041, g042, g043, g045, g046, g047, g048, g050, g051, g052, g053, g054, g055, g056, g057, g059, g060, g062, g063, g064, g065, g072, g084, g094, g095, g096, g097, g110, g121
Extended Scope Notes 
Suggest Extended Scope Notes

There are 38 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
g024CD-4R1 — Part 1 Certificates of Offence -excluding Accidents and Careless Driving offencesPOA Information Services websitePaid and end of current year + 2 years
g025CD-5 — Court DocketsPOA Information Services websiteCurrent year + 3 years
g026CD-6 — Cash BooksMinistry of the Attorney General, POA Information Services websiteAudit completed and end of current year + 3 years
g027CD-16 — A/R Write-offMinistry of the Attorney General, POA Information Services websiteCurrent year + 37 years
g028CD-17 — SearchPOA Information Services website40 years with archival selection
g029CR-3R1 (5A) — ReportersPOA Information Services websiteCurrent year + 6 years with archival selection
g035OHR-Em.St2000-22 — Excess Work Hours Employer Employee Agreements

OHR-Em.St2000-3 —Employers — Employee Records / Date of Birth

OHR-Em.St2000-4 —Employers — Employment Records / Date Employment Started

OHR-Em.St2000-5 — Employers — Employee Number of Hours Worked Records

OHR-Em.St2000-6 — Employers — Wage Statements and Termination Pay Records

OHR-Em.St2000-8 — Employers — Leave Notices, Certificates, Correspondence and Documents

OHR-Em.St2000-2 —Employers — Employee Name and Address Records
Employment Standards Act, 2000, S.O. 2000, c. 41, ss. 15.(8), 16; as am. S.O. 2004, c. 21, s. 2, 3

Employment Standards Act, 2000, S. O. 2000, c. 41, ss. 15.(1) par. 2, 15.(5) par. 2; s. 16; as am. S. O. 2004, c. 21, s. 3.

Employment Standards Act, 2000, S.O. 2000, c. 41, ss. 15.(1) par. 3, 15.(5) par. 1; s. 16; as am. S. O. 2004, c. 21, s. 3.

Employment Standards Act, 2000, S.O. 2000, c. 41, ss. 15.(1) par. 4, (3), (5) par. 3; s. 16; as am. S.O. 2004, c. 21, s. 3 further amended

Employment Standards Act, 2000, S.O. 2000, c. 41, ss. 15.1 par. 5; s. 15.5 par. 4; s. 16; as am. S.O. 2004, c. 21, s. 3

Employment Standards Act, 2000, S.O. 2000, c. 41, s. 15(7); as am. S.O. 2006, c. 13, s. 3(1); as am. S.O. 2007, c. 16, Sched. A, s. 2; s. 16; as am. S.O. 2004, c. 21, s. 3; as am. S.O. 2009, c. 16, s. 1

Employment Standards Act, 2000, S. O. 2000, c. 41, ss. 15.(1) par. 1, 15.(5) par. 1 & 2; s. 16; as am. S. O. 2004, c. 21, s. 3.
Event + 3 years (Event = Last day work performed under agreement)

Event + 3 years (Event = earliest of: employee’s 18th birthday or date employee ceased to be employed by employer)

Event + 3 years (Event = date employee ceased to be employed by employer)

Event + 3 years (Event = Date (day or week) to which information relates

Event + 3 years (Event = Information given to employee)

Event + 3 years (Event = Day leave expired.)

Event + 3 years (Event = date employee ceased to be employed by employer)
g038OENV-Ev.Pr.-376 — Hazardous Waste Disposal Generators / Operators — Chemical and Physical Testing PlansGeneral — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 86(1), (3), (4); as am. O. Reg. 461/05, s. 21Event + 2 years (Event = Subsection ceases to apply to person; at facility or site)
g039OENV-Ev.Pr.-363 — Waste Management Generators — Generator Registration Report Records

OMUN-Ev.Pr.-6 — Leaf / Yard Waste Composting Site Owners / Operators — Composting Mass Records

OMUN-Ev.Pr.-8 — Leaf / Yard Waste Composting Site Owners / Operators — Compost Analysis Reports

OENV-Ev.Pr.-418 — Emissions and Vertification Reports and Other Greenhouse Gas Emissions / Biomass Documentation / Data / Facility Information and Logs
General — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, s. 18(6.1); as am. O. Reg. 337/09, s. 9(2)

Recycling and Composting of Municipal Waste Regulation, under the Environmental Protection Act, O. Reg. 101/94, s. 31, para. 11.

Recycling and Composting of Municipal Waste Regulation, under the Environmental Protection Act, O. Reg. 101/94, s. 31, para. 17

Greenhouse Gas Emissions Reporting, under the Environmental Protection Act, O. Reg. 452/09, s. 18; as am. O. Reg. 398/15, s. 10(1) to (3)
3 years; at waste generation facility and at head office of generator

Event + 3 years (Event = mass cured).

Event + 3 years (Event = analysis performed).

Event + 7 years (Event = Year to which relates
g041OENV-Ev.Pr.-369 — Waste Depot Owners / Operators — Inspection Reports

OENV-Ev.Pr.-370 — Waste Depot Owners / Operators — Waste Reception Records

OENV-Ev.Pr.-371 — Waste Depot Owners / Operators — Waste Removal Agreements

OENV-Ev.Pr.-372 — Waste Depot Owners / Operators — Date Records

OMUN-Ev.Pr.-24 — Waste Management Reports — Limitation Period

OMUN-Ev.Pr.-26 — Orders against Municipalities Becoming Owners by Foreclosures — Limitation Period

OENV-Ev.Pr.-377 — Hazardous Waste Disposal Generators / Operators — Chemical and Physical Testing Result Records
General — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 56.(3), (4); as am. O. Reg. 298/94, s. 1

General — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 57.(1), (2); as am. O. Reg. 298/94, s. 1

General — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, s. 58.(8); as am. O. Reg. 298/94, s. 1

General — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, s. 59.(4); as am. O. Reg. 298/94, s. 1

Environmental Protection Act, R.S.O. 1990, c. E.19, ss. 29.(2), (5), (6); as am. S.O. 1992, c. 1, s. 27

Environmental Protection Act, R.S.O. 1990, c. E.19, ss. 168.13.(4), (5); as am. S.O. 2006, c. 19, Sched. K, s. 2.(7)

General — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 86.(5), (6); as am. O. Reg. 461/05, s. 21
2 years

2 years

Event + 2 years (Event = Termination or expiry of agreement; at depot

2 Years

Event + 5 years (Event = making of report or such shorter period as report may specify

Earlier of: Event + 5 years (Event = municipality becomes owner)

2 Years
g042OENV-Ev.Pr.-374 — Pesticide Container Depot Owners / Operators — Agreements

OENV-Ev.Pr.-375 — Hazardous Waste Generators — Transfer Compliance Records
General — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 72.(5), 73.(4); as am. O. Reg. 298/94, s. 1

General — Waste Management Regulation, under the Environmental Protection Act, R.R.O. 1990, Reg. 347, ss. 84(5), (6); as am. O. Reg. 461/05, s. 20
Event + 2 years (Event = Term of agreement/ termination or expiry; but also date depot ceased to operate; kept in Ontario)

2 years; at generation facility
g043OENV-Ev.Pr.-461 — Carriers — Waste Transportation Training RecordsRegistrations under Part II.2 of the Act — Waste Management Systems Regulation, under the Environmental Protection Act, O. Reg. 351/12, s. 4(4)Event = Retain for period system operates
g045OS-Fir.PP-33 — Fire Drill Records

OS-Fir.PP-38 — Storage Tank Leak Tests

OS-Fir.PP-39 — Liquid Gain or Loss Measurements for Storage Tests

OS-Fir.PP-42 — Piping Systems for Flammable Liquids or Combustible Liquids Documentation

OS-Fir.PP-57 — Tests Records of Devices, Components and Circuits of Fire Alarm Systems

OS-Fir.PP-58 — Test Records of Fire Alarm Monitoring Signals

OS-Fir.PP-59 — Power Supply Weekly Checks

OS-Fir.PP-60 — Power Supply Monthly and Annual Tests

OS-Fir.PP-62 — Hydrant Operations Records

OS-Fir.PP-63 — Emergency Electrical Power Supply Records

OS-Fir.PP-65 — Special Fire Suppression Systems — Inspection, Maintenance and Testing Records

OS-Fir.PP-83 — Fire Safety Plan Current, Immediately Preceding Supervisory Staff Training Records

OS-Fir.PP-86 — Group Living Residence or Intensive Support Residence — Inspection Records

OS-Fir.PP-29 — Operational Procedures, Tests and Corrective Measures Records
Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part II, s. 2.8.3.4; as en. O. Reg. 275/14, s. 3

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B Part I, ss. 1.1.2.1 to 1.1.2.3; Part IV, s. 4.3.15.2; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part IV, ss. 4.3.16.1(3), (4), Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part IV, s. 4.4.6.2, Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.3.2.2(4), Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.3.2.2(5), Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.3.2.6(6)

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.3.2.6(7), Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.6.5.8, Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.7.1.3

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part VI, s. 6.8.2.2, Division B, Part I, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, Part II, s. 2.8.2.1(3), (6), (7); as en. O. Reg. 150/13; s. 2.8.2.1(3), (7), (8); as en. O. Reg. 256/14, ss. 35, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, ss. 1.1.2.1(2), 1.1.2.2(1); as re-en. O. Reg. 256/14, ss. 4, 440

Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division B, ss. 1.1.2.1 to 1.1.2.3; as am. O. Reg. 256/14, ss. 4, 440; as am. O. Reg. 150/13, s. 2
Event + 1 year (12 months)(Event = Fire drill)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

0.5 years (6 months)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event = Shall be maintained as required in CSA–C282, “Emergency Electrical Power Supply for Buildings”

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)

Event + 2 years (Event recent and previ= Prepared; in building; including most ous)

Event + 2 years (Event = Prepared; at building to which relates; including most recent and immediately preceding test or inspection)

Event + 2 years (Event = Report prepared; as long as current and immediately preceding report are available; retained at building premises for examination on request)
g046OS-Fir.PP-72 — Approved Alternative Solutions

OS-Fir.PP-76 — Fire Protection Systems — Test, Corrective Measure or Operational Procedure Records
Fire Code, under the Fire Protection and Prevention Act, 1997, O. Reg. 213/07, Division C, ss. 1.3.2.5(1), (2)

Fire Code, under the Fire Protection and Prevention Act, 1997, O. R. 213/07, Division B, s. 1.1.2.2
Event = Shall be retained for as long as necessary to demonstrate compliance with this Code and Building Code, and to be kept on premises to relate and available to Chief Fire Official request.

Event = Shall be retained throughout life of systems.
g047OPM-FBCS-5 — Trustee — Fund Books and Records

OPM-FBCS-8 — Trustee — Fund Books, Records or Documents

OBS-FBCS-9 — Cemetery Operators — Cremated Remains Records

OBS-FBCS-10 — Cemetery Operators — Contract Records

OBS-FBCS-11 — Cemetery Operators — Price Lists

OBS-FBCS-14 — Operators — Non Specified Records

OBS-FBCS-16 — Operators — Annual Trust / Licensure / Maintenance Fund Reports / Statement from Depositaries

OBS-FBCS-17 — Cemetery Operators — Register of Interment or Scattering Rights Holders / Purchasers / Particulars

OBS-FBCS-24 — Operators — Deemed Cancellations

OBS-FBCS-29 — Interment or Scattering Rights Abandonment — Limitation Period

OBS-FBCS-32 — Offence Prosecutions — Limitation Period
General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, ss. 199(9), (10); as am. O. Reg. 122/16, s. 1

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 211

Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, s. 106; as am. S.O. 2006, c. 34, Sched. D, s. 71

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 101.(1)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 101.(2)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 101.(6)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, ss. 109(1), (3), (4), (5), (6)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, ss 110.(1), (4), (5)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 141.(1)

Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, s. 49.(1)

4) Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, s. 79.(
Not specified “shall maintain”

Keep to furnish Committee on request

Event + 6 years (Event = Date remains claimed or interred; at operator’s principal place of business in Ontario)

Event + 6 years (Event = Contract fully performed or cancelled)

Event + 6 years (Event = List last in effect)

Event + 6 years (Event = Date created)

Not specified “shall file”

Not specified “shall maintain”

Event + 120 years (Event = Date operator has reasonable ground to believe person, if alive, would have been born)

Event + 20 years (Event = Rights not sold or exercised)

Event + 2 years (Event = Facts based on first came to knowledge of director)
g048OBS-FBCS-15 — Operators who Cease to Operate — Public Records

OBS-FBCS-26 — Owner / Operators — Closed Cemetery Records
General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 102

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 173
Event = Deliver to nearest archive

Event = Shall deliver to archives
g050OMV-Hi.Tr.-55 — Operators — Driver’s Daily Inspection Reports

OMV-Hi.Tr.-90 — Operators — Driver’s Daily Logs and Records

OMV-Hi.Tr.-94 — Operators — Compliance Records
Commercial Motor Vehicle Inspections Regulations, under the Highway Traffic Act, O. Reg. 199/07, ss. 9(3), 15

Hours of Service Regulation, under the Highway Traffic Act, O. Reg. 555/06, ss. 18(3), 25(1)(a), (b), (2)

Hours of Service Regulation, under the Highway Traffic Act, O. Reg. 555/06, ss. 25(1)(b)(iii), 28
0.5 years (6 months)

0.5 years (6 months) at principal place of business; in chronological order

0.5 years (6 months); at principal place of business
g051OHC-Hm.Sc-5 — Homes for Special Care, Administrators — Trust Account Books, Deposit Books, Passbooks, Monthly Bank Statements, Cheque Books, Cancelled Cheques, Receipts, InstructionsGeneral Regulation, under the Homes for Special Care Act, R.R.O. 1990, Reg. 636, ss. 26(c), (f), (g), as am., O. Reg. 651/00, s. 8.6 years
g052OSS-Hs.Sr.-1 — Service Managers Housing Plans — Limitation (Expiry) Period

OSS-Hs.Sr.-3 — Service Managers — Prescribed Records

OSS-Hs.Sr.-4 — Housing Providers — Prescribed Records

OSS-Hs.Sr.-8 — Triggering Event Remedies — Limitation Period

OSS-Hs.Sr.-9 — Housing Services Corporation — Annual Reports

OSS-Hs.Sr.-13 — Local Housing Corporations — Budgets / Capital Plans

OSS-Hs.Sr.-14 — Service Managers — Annual Reports

OSS-Hs.Sr.-20 — Housing Providers — Training and Succession / Co–operative Education / Plans

OSS-Hs.Sr.-22 — Providers — Capital Reserve Records and Accounts
Housing Services Act, 2011, S.O. 2011, c. 6, ss. 6.(1), (5), (6), 8.(3), 10

Housing Services Act, 2011, S.O. 2011, c. 6, s. 70

Housing Services Act, 2011, S.O. 2011, c. 6, s. 79.(1)

Housing Services Act, 2011, S.O. 2011, c. 6, s. 92.(2)

Housing Services Act, 2011, S.O. 2011, c. 6, s. 152

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, s. 11.(1) pars. 3, 4

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, s. 9.(1) pars. 1, 3, 4

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, s. 87

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, s. 98.(8)
Event + 10 year (Event = Plan approved or review completed; as applicable)

Keep to provide Minister / public on request

Not specified “shall keep”

Event + 2 years (Event = Triggering event; unless extended for 1 year by agreement)

Not specified “shall prepare/deliver”

Not specified “shall submit”

Not specified “shall submit”

Not specified “required”

Not specified “shall keep”
g053OSS-Hs.Sr.-21 — Service Managers — Transferred Housing Programs and Designated Housing Projects Records / Reports

OSS-Hs.Sr.-23 — Housing Providers — Financial Records / Part VII Housing Project Records

OSS-Hs.Sr.-24 — Housing Providers — Part VII Housing Projects Household Information

OSS-Hs.Sr.-25 — Housing Providers — Decisions / Refusals to Offer Units / Information Based on
General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, ss. 88.(1), (3) to (6)

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, s. 102.(1), (2)

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, ss. 102.(1), (3)

General Regulations, under the Housing Services Act, 2011, O. Reg. 367/11, ss. 102.(1), (4)
Event + 7 years (Event = Given to minister; if prescribed conditions satisfied)

Event + 7 years (Event = End of fiscal year record relates to)

Event + 5 years (Event = Household last resides in unit in project)

Event + 7 years (Event = Notice given to household)
g054FHR-CHR-3 — Human Rights Offence Prosecutions — Limitation Period

FHR-CHR-6 — Complaints — Limitation Period

OLA-Hm.Rg-3 — Applications regarding Contravened Settlements — Limitation Period

OLA-Hm.Rg-4 — Designations of Special Programs — Limitation Period

OPM-An.Rc.-2 — Public Sector —

Anti-Racism Information
Human Rights 5 years

OLA-Hm.Rg-2 — Complaints — Limitation Period
Canadian Human Rights Act, R.S.C., 1985, c. H-6, s. 60(5)

Canadian Human Rights Act, R.S.C., 1985, c. H-6, s. 41€

Human Rights Code, R. S. O. 1990, c. H.19, s. 45.9.(3); as en. S. O. 2006, c. 30, s. 5

Human Rights Code, R. S. O. 1990, c. H.19, s. 45.9.(3); as en. S. O. 2006, c. 30, s. 1

Anti-Racism Act, 2017, S.O. 2017, c. 15, ss. 6 to 11

Human Rights Code, R. S. O. 1990, c. H.19, s. 34.(1); as am. S. O. 2006, c. 30, s. 5
Event + 1 year (Event = Subject matter of proceedings arose)

1 year; or longer as Commission considers appropriate

Event + 6 months (Event = contravention or last of contravention in series)

Event + 5 years (Event = day issued or earlier as may be specified by Commission)

Event = Retain for period specified in applicable data standards
Or, if no such specified period:
Event + 1 year (Event = Day last used by organization)

Event + 1 year (Event = incident to which application relates or last incident in series)
g055OF-In.Tx.-4 — Director’s Liability for Income Tax — Limitation Period

OF-In.Tx.-2 — Income Tax Accounting Records and Books of Account [Incorporation of Federal Tax Act

OF-In.Tx.-1 — Provincial Offence Tax Prosecutions — Limitation Period
Income Tax Act, R. S. O. 1990, c. I.2, s. 38.(4); as am. S. O. 2004, c. 16, s. 3.

Income Tax Act, R. S. O. 1990, c. I.2, s. 39; as am. S. O. 1993, c. 29, s. 2; as am. S. O. 2004, c. 16, s. 3.

Income Tax Act, R. S. O. 1990, c. I.2, s. 48.(3); as am. S. O. 2004, c. 16, s. 3.
Event + 2 years (Event = director last ceased to be a director of that corporation.)

Event + 6 years (Event = End of last taxation year to which records relate; at person’s place of business or residence in Ontario; unless exceptions apply)

Event + 8 years (Event = Day subject matter of information/ complaint arose)
g056OBF-Insu.-2 — Statutory Conditions — Automobile Insurance Regulation

OBF-Insu.-4 — Fire Insurance Claims – Limitation Period
Statutory Conditions — Automobile Insurance Regulation, under the Insurance Act, O. R. 777/93, Schedule, s. 9.(4).
Auto Insurance Proceedings Statutory Conditions — Limitation Period

Insurance Act, R.S.O. 1990, c. I.8, s. 148(2), Stat. Cond. 14.
Automobile or Contents:
Event + 1 year (Event = loss)
And: Persons and Other Property
Event + 2 years (Event = cause of action arose)

Event + 1 year (Event = Loss or damage occurs)
g057OENV-LSP-2 — Proceedings related to Lake Simcoe Region Conservation Authority under Conservation Authorities Act — Limitation PeriodLake Simcoe Protection Act, 2008, S. O. 2008, c. 23, s. 24.(2)Event + 2 years (Event = Later of: day offence committed; or: day evidence of offence first came to attention of officer)
g059OLA-Limi02-1 — General Limitation PeriodLimitations Act, 2002, S.O. 2002, c. 24, Sch. B, s. 4.Event + 2 years (Event = Day claim discovered)
g060OLA-Limi02-7 — Ultimate Limitation PeriodLimitations Act, 2002, S. O. 2002, c. 24, Schedule B, ss. 15.(1),(2)Event + 15 years (Event = act or omission took place)
g062OSS-LTCH-3 — Residents Information Packages

OSS-LTCH-4 — Posting of Information for Residents

OSS-LTCH-5 — Satisfaction Survey Documentation

OSS-LTCH-6 — Long–Term Care Home — Accounts and Records

OSS-LTCH-18 Licensees — Meals Prepared for Persons who are not Residents / Revenue / Records

OSS-LTCH-19 Licensees — External Service Provider Agreements / Policies and Procedures

OSS-LTCH-20 — Licensees — Pest Control Records

OSS-LTCH-23 — Licensees — Complaints Review Records

OSS-LTCH-27 — Licensees — Quarterly and Annual Evaluation Records

OSS-LTCH-32 — Licensees — Absence Records

OSS-LTCH-34 — Licensees — Transfer Lists

OSS-LTCH-36 — Licensees — Training and Orientation Evaluation Records

OSS-LTCH-38 — Licensees — Quality Control Records

OSS-LTCH-39 — Licensees — Infection Prevention and Control Program Evaluation Records

OSS-LTCH-47 — Licensees — Trust Account Books of Account, Ledgers, Deposit Books, Deposit Slips, Pass–Books, Monthly Bank Statements, Cheque Books and Cancelled Cheques, Instructions, Authorizations and Acknowledgements of Receipt, Client Statements

OSS-LTCH-50 — Licensees — Financial Records, Books and Accounts, Reconciliation and Financial Reports and Supporting Documents

OSS-LTCH-51 — Licensees — Funding Agreements/ Service Accountability Agreements and Associated Records and Reports / Agreement for Charges between Licensees and Authorized Persons or Residents

OSS-LTCH-52 — Licensees — Nons–Arms Length Transaction Records
Long–Term Care Homes Act, 2007, S. O. 2007, c. 8, ss. 78.(1),(2).

Long–Term Care Homes Act, 2007, S. O. 2007, c. 8, ss. 79.(1) to (3).

Long–Term Care Homes Act, 2007, S. O. 2007, c. 8, s. 85.(4).

Long–Term Care Homes Act, 2007, S.O. 2007, c. 8, s. 92

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 72.(5)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 86.(2), (3)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 88.(1)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 101.(2), (3)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 115 (5), 116.(5)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 140

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 207(1)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 216.(2), (3)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 228 par. 4

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 229.(2)(e), (5)(b)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 241.(7)(g)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 262.(a) to (d), (f) to (h), 263

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 262.(d), (e), 263

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 265.(2)(b)
Not specified “shall ensure given

Not specified

Not specified “shall ensure kept in long–term care home available for inspection”

Not specified “shall keep”

7 years

7 years

Not specified “shall ensure program including”

Not specified “shall ensure kept”

Not specified “shall ensure kept

Not specified “shall ensure recorded”

Not specified “shall keep”

Not specified “shall keep”

Not specified “must be maintained”

Not specified “must be maintained”

7 years

7 years

Event + 7 years (Event = Earlier of: date agreement ends or is terminated by either party)

Event + 7 years (Event = Earlier of: date agreement ends ort is terminated by either party)
g063OSS-LTCH-17 — Licensees — Food Purchases Records / MenusGeneral Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 72.(4)1 Year
g064OSS-LTCH-30 — Licensees — Drug Records

OSS-LTCH-31 — Licensees — Adverse Drug Reaction and Medication Incident Records
General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 133, 136.(4), (5)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 135.(1)(a), (2), (3)
2 Years, in home

2 Years
g065OSS-LTCH-42 — Licensees — Staff RecordsGeneral Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 234 to 236Event + 7 years (Event = Staff member ceases working or being employed at home)
g072OENV-ORMC-1 — Oak Ridges Moraine Conservation Plan Offence Prosecutions — Limitation PeriodOak Ridges Moraine Conservation Act, 2001, S. O. 2001, c. 31, s. 24.(7)Event + 2 years (Event = Offence alleged committed)
g084Ontario Works Policy DirectivesOntario Works Policy Directives # 11.1 Delivery StandardsE+5 years (E = applies to an applicant or recipient's case file in total and the documentation contained in the case file.

Ongoing fraud – retain indefinitely
g094OMV-Pb.Vh.-2 — Public Vehicles Hours of Labour/Trip ReportsGeneral Regulation, under the Public Vehicles Act, R.R.O. 1990, Reg. 982, s. 24.One year
g095OLA-RPL-14 — Mortgages Arrear Claims — Limitation Period

OLA-RPL-17 — Mortgage Claims — Limitation Period

OLA-RPL-18 — Recovery of Future Estate Claims — Limitation Period

OLA-RPL-19 — Recovery of Land and Rent Claims — Limitation Period

OLA-RPL-20 — Rent Arrear Claims — Limitation Period

OLA-RPL-30 — Rights to make Entry or Distress, or for Action, to Recover Land or Rent where Person under Disability — Ultimate Limitation Period
Real Property Limitations Act, R.S.O. 1990, c. L.15, s. 22.

Real Property Limitations Act, R.S.O. 1990, c. L.15, s. 6(1).

Real Property Limitations Act, R.S.O. 1990, c. L.15, s. 4.

Real Property Limitations Act, R.S.O. 1990, c. L.15, s. 17(1).

Provincial Offences Act, R.S.O. 1990, c. P.33, s. 68(2)

Real Property Limitations Act, R.S.O. 1990, c. L.15, s. 37
Event + 10 years (Event = last payment of any part of principal or interest)

Event + 10 years (Event = mortgagee obtained possession or: receipt of profits of land or: acknowledgments)

Longer of:
Event + 5 years (Event = Estate of entitled person vested in possession)
And:
Event + 10 years (Event = Right to make entry or distress or bring action for recovery of land or rent first accrued)

Event + 10 years (Event = Right to make such entry or distress, or bring such action, first accrued to person through whom claim made)

Event + 6 years (Event = Rent became due or acknowledgment in writing of same given)

Event +20 years (Event = Right first accrued)
g096OF-RST-9 — Retail Sales Tax Accounting RecordsDefinitions, Exemptions and Rebates Regulation, under the Retail Sales Tax Act, R.R.O. 1990, Reg. 1012, s. 22; as am. O.Reg. 35/91, s. 4.Event + 6 years (72 months)(Event = start of fiscal year during which records destroyed unless Minister approves earlier, and no outstanding court action).
g097OSS-Rt.Hm.-9 — Retirement Homes Licensees — Resident Plans of Care

OSS-Rt.Hm.-19 — Offence Prosecutions — Limitation Period 7

OSS-Rt.Hm.-23 — Retirement Home Licensees — Plans of Care and Agreements

OSS-Rt.Hm.-39 — Retirement Home Licensees — Resident Records

OSS-Rt.Hm.-42 — Retirement Home Licensees — Trust Receipts / Ledgers / Resident Books of Account / Instructions / Authorizations / Receipt Acknowledgements / Quarterly Statements / Deposit Books, Slips, Pass–Books, Monthly Bank Statements, Cheque Books and Cancelled Cheques
Retirement Homes Act, 2010, S.O. 2010, c. 11, ss. 62(4), (11)

Retirement Homes Act, 2010, S.O. 2010, c. 11, s. 98.(7)

General Regulation, under the Retirement Homes Act, 2010, O. Reg. 166/11, s. 8

General Regulation, under the Retirement Homes Act, 2010, O. Reg. 166/11, ss. 55, 56(5)

General Regulation, under the Retirement Homes Act, 2010, O. Reg. 166/11, ss. 57.(9)(a), (c) to (g)
Not specified “shall ensure there is/documented”

Event + 2 years (Event = Day facts first came to knowledge of Registrar)

Not specified “shall provide”

Event + 7 years (Event = Last day person resident of home; available in home at all times during that period)

7 years
g110OENV-SDW-23 — Owners of Drinking–Water Systems — Annual Reports

OENV-SDW-24 — Owners of Drinking–Water Systems — Test Results, Approvals, Annual Report, Schedule 21/22 Reports

OENV-SDW-26 — Drinking–Water System Owners — Chemical and Lead Test Records

OENV-SDW-40 — Owners of Drinking–Water Systems — Municipal: Large Residential, Small Residential, Summary Reports

OENV-SDW-42 — Drinking–Water System Owner: Large Municipal Residential — Radiological, Pesticide and other Health Related Parameter Testing Results

OENV-SDW-5 — Municipal Drinking–Water Licenses — Limitation (Expiry) Period

OENV-SDW-16 — Owners / Operating Authorities of Subsystem — Logs / Records–Keeping Mechanisms

OENV-SDW-57 — Owner of Drinking-Water System — Financial Plans
Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, ss. 12.(1) par. 3,(3); as am. O. R. 253/05, s. 9.(1).; as am. O. R. 247/06, s. 11; s. 13.(2) par. 1.(3); ss. 11.(1) to (2.1),(6) to (11); as am. O. R. 269/03, s. 6; as am. O. R. 253/05, s. 8.(1); as am. O. R. 247/06, s. 10; as am. O. R.418/09, s. 8.

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, ss. 12.(1) pars. 1 to 4,(4),(5); as am. O. R. 253/05, s. 9; as am. O. R. 247/06, s. 11; as am. O. R. 418/09, s. 9.

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, ss. 13.(2) par. 1,(5),(6); as am. O. R. 247/06, s. 12; as am. O. R. 399/07, ss. 4.(1),(2); as am. O. R. 418/09, s. 10.(3); as am. O. Reg. 458/16, s. 7

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 12.(1) par. 4,(3) to (5), 13.(2) par. 4;Schedule 22: Summary Reports For Municipalities, Municipal: Large Residential Small Residential, ss. 22–2.(1),(4).

Drinking–Water Systems Regulations, under the Safe Drinking–Water Act, 2002, O. R. 170/03, s. 13.(2) par. 1, ss. iii; Schedule 17: Corrective Action Large Municipal Residential, ss. 17–10 to 17–12; as am. O. R. 418/09, s. 24.

Safe Drinking–Water Act, 2002, S.O. 2002, c. 32, s. 44(3)

Certification of Drinking–Water System Operators and Water Quality Analysts Regulations, under the Safe Drinking–Water Act, 2002, O. Reg. 128/04, s. 27

Financial Plans Regulations, under the Safe Drinking-Water Act, 2002, O. Reg. 453/07, ss. 1(3), 2 pars. 2, 5, 3 pars. 2, 5
6 years; 2 years readily available

Not specified but at least 2 years readily available

6 years

6 years; 2 years readily accessible during business hours at facility

6 Years

Event + 5 years (Event = Date of issue)

Event + 5 years (Event = Date of last entry)

Event = Must keep to provide on request and plans must be valid for 6 years
g121OENV-Ev.Pr.-199 — Pollutant Spill Records

OENV-Ev.Pr.-459 — Waste Management System — Inspection, Complaint and Maintenance Records
Classification and Exemption of Spills and Reporting of Discharges, under the Environmental Protection Act, O. Reg. 675/98, ss. 12(1), (2); as am. O. Reg. 225/07, ss. 1, 3, 4, 5

Registrations under Part II.2 of the Act — Waste Management Systems Regulation, under the Environmental Protection Act, O. Reg. 351/12, s. 5
Event + 2 years (Event = Spill )

5 years

Date last modified: 2020-03-10 10:00:24

H04 · Health and Safety