F25 • Security Deposits
Records of this class code are not subject to Archival Selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are required to conduct business operations (BCP).

Class Code25
SubjectSecurity Deposits
Scope NotesIncludes development deposits, letters of credit, certificates of insurance when required and records of monies held as security (i.e. bonds).
Responsible DeptTreasury (Tr)
Originating (CoH)
Keep DeptE + 1
Keep Offsite  + 5
Total RetentionE + 6
Remarks
 Closure of account + 6
Citationsg006, g007
Extended Scope Notes 
Suggest Extended Scope Notes

There are 2 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
g006FF-Exc.Tx.-1— Assessment Period Liability – Limitation Period

FF-Exc.Tx.-4— Excise Tax Records and Books of Account

FF-Exc.Tx.-48— Payments where Use in Incinerators—Limitation Period

FF-Exc.Tx.-50— Payments where Tourist Literature Printed—Limitation Period

FF-Exc.Tx.-51— Tax, Penalty, Interest Assessments—Limitation Period

FF-Exc.Tx.-56— Tax Debt Claims—Limitation Period

FF-Exc.Tx.-75— Sales of Personal Property by Non–Registrant Municipality Applications for Rebates—Limitation Period

GST/HST return filer

GST/HST application for rebate filer

Commercial Activities—records created in electronic format
Excise Tax Act, R. S. C. 1985, c. E-15, ss. 298.(1)(f),(4.1)(a); as am. S. C. 1990, c. 45, s. 12; as am. S. C. 1993, c. 27, s. 131.(2); as am. S. C. 2000, c. 30, s. 89.(1)

Excise Tax Act, R. S. C. 1985, c. E-15, s. 98.(1), as am. R. S. C. 1985 (1st Supp.), c. 15, s. 36; as am. R. S. C. 1985 (2nd Supp.), c. 7, s. 45.(1); ss. 100.(2) to (4); as am. S. C. 2002, c. 22, s. 386.

Excise Tax Act, R.S.C. 1985, c. E-15, s. 68.27.(2)

Excise Tax Act, R.S.C. 1985, c. E-15, s. 68.29

Excise Tax Act, R.S.C. 1985, c. E-15, s. 81.11.(2)

Excise Tax Act, R.S.C. 1985, c. E-15, ss. 82.(2) to (2.3), (2.6) to (3); as am. S.C. 2010, c. 25, s. 131

Excise Tax Act, R.S.C. 1985, c. E-15, s. 257.1.(2)

Excise Tax Act, R. S. C. 1985, c. E-15, ss 286(3.1) interpretation

based on Canada Revenue Agency, GST/HST Memoranda Series Chapter 15.1 General Requirements for Books and Records, June 2005

Excise Tax Act, R. S. C. 1985, c. E-15, ss 286(3.1) interpretation

based on Canada Revenue Agency, GST/HST Memoranda Series Chapter 15.2 Computerized Records, June 2005
Event + 4 years (Event = Person liable/person paid or remitted the amount; as applicable)

Event + 6 years (Event = End of calendar year for which records kept; or until written permission for prior disposal by Minister given; or longer if appeal)

Event + 2 years (Event = Goods purchased)

Event + 2 years (Event = Printed matter produced or purchased)

Event + 4 years (Event = Tax, penalty, interest or sum became payable)

Event + 10 years (Event = Applicable day)

Event + 2 years (Event = Day consideration for supply became due or was paid)

6 years after record no longer needed for GST/HST calculations required by the Act(which may not be the year when the transaction occurred and the record was created)

Required to keep records in electronic format if they are created in electronic format

6 years

Required to keep records in electronic format if they are created in electronic format
g007FF-Exc.Tx.-12

Commercial Activities—Records Requirement

FF-In.Tx.-13

Taxpayer Records

FF-In.Tx.-44 — Tax Actions — Limitation Period

IC78-10R5 books, records, and their related accounts and source documents
Excise Tax Act, R. S. C. 1985, c. E-15, s. 286; as am. S. C. 1990, c. 45, s. 12; as am. S. C. 1998, c. 19, s. 282

Income Tax Act, R.S.C., 1985, c. 1 (5th Supp.), s. 230; as am. S.C. 1994, c. 21, s. 105; as am. S.C. 1998, c. 19, s. 227; as am. S.C. 2011, c. 24, s. 70; as am. S.C. 2013, c. 34, s. 352(F)

Income Tax Act, R.S.C. 1985, c. 1 (5th Supp.), ss. 222.(3), (4), (5), (8) to (10); as am. S.C. 2004, c. 22, s. 50

Income Tax Act, ss.230, ss.230.1
Income Tax Regulations, CRC, c 945, ss5800
Employment Insurance Act, s.87
Canada Pension Plan, s.24 interpretation

Based on Canada Revenue Agency, Income Tax Information Circular, IC78-10R5 Books and Records Retention/Destruction
June 2010, para.24, 25.
Event + 6 years (Event = End of year to which relate or such other period as may be prescribed in Canada)

Event + 6 years (Event = End of last taxation year records and books of account relate to; or year return filed, as long as no other exceptions apply)

Event + 10 years (Event = Day begins as defined; unless exceptions herein apply)

six years from the end of the last tax year to which they relate and for which they may be required for purposes of the Act (which may not be the year when the transaction occurred and the record was created

Date last modified: 2019-12-04 13:38:50

F25 · Security Deposits