F24 • Trust Funds
Records of this class code are not subject to Archival Selection.Records of this class code do not contain Personably Identifiable Information.Records of this class code are required to conduct business operations (BCP).

Class Code24
SubjectTrust Funds
Scope NotesIncludes records regarding funds established by the municipality for money held in trust, such as bequests, cemetery trust funds, cemetery care and maintenance programs, Homes for the Aged Residents (including authorization, receipts and statements of withdrawal) and Ontario Home Renewal Program such as fund accounting records, bank statements, banking instructions and fund audit records.
Responsible DeptTreasury (Tr)
Originating (CoH)
Keep DeptE + 1
Keep Offsite  + 5
Total RetentionE + 6
Remarks
fiscal year or last day of residence + 7
Citationsg047, g051, g062, g097
Extended Scope Notes 
Suggest Extended Scope Notes

There are 4 citation(s) associated with this class code.
Citation NumberFileLaw Entry CodeFederal Citations and FileLaw Title WordsRetention Requirement or Limitation Period
g047OPM-FBCS-5 — Trustee — Fund Books and Records

OPM-FBCS-8 — Trustee — Fund Books, Records or Documents

OBS-FBCS-9 — Cemetery Operators — Cremated Remains Records

OBS-FBCS-10 — Cemetery Operators — Contract Records

OBS-FBCS-11 — Cemetery Operators — Price Lists

OBS-FBCS-14 — Operators — Non Specified Records

OBS-FBCS-16 — Operators — Annual Trust / Licensure / Maintenance Fund Reports / Statement from Depositaries

OBS-FBCS-17 — Cemetery Operators — Register of Interment or Scattering Rights Holders / Purchasers / Particulars

OBS-FBCS-24 — Operators — Deemed Cancellations

OBS-FBCS-29 — Interment or Scattering Rights Abandonment — Limitation Period

OBS-FBCS-32 — Offence Prosecutions — Limitation Period
General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, ss. 199(9), (10); as am. O. Reg. 122/16, s. 1

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 211

Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, s. 106; as am. S.O. 2006, c. 34, Sched. D, s. 71

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 101.(1)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 101.(2)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 101.(6)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, ss. 109(1), (3), (4), (5), (6)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, ss 110.(1), (4), (5)

General Regulation, under the Funeral, Burial and Cremation Services Act, 2002, O. Reg. 30/11, s. 141.(1)

Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, s. 49.(1)

4) Funeral, Burial and Cremation Services Act, 2002, S.O. 2002, c. 33, s. 79.(
Not specified “shall maintain”

Keep to furnish Committee on request

Event + 6 years (Event = Date remains claimed or interred; at operator’s principal place of business in Ontario)

Event + 6 years (Event = Contract fully performed or cancelled)

Event + 6 years (Event = List last in effect)

Event + 6 years (Event = Date created)

Not specified “shall file”

Not specified “shall maintain”

Event + 120 years (Event = Date operator has reasonable ground to believe person, if alive, would have been born)

Event + 20 years (Event = Rights not sold or exercised)

Event + 2 years (Event = Facts based on first came to knowledge of director)
g051OHC-Hm.Sc-5 — Homes for Special Care, Administrators — Trust Account Books, Deposit Books, Passbooks, Monthly Bank Statements, Cheque Books, Cancelled Cheques, Receipts, InstructionsGeneral Regulation, under the Homes for Special Care Act, R.R.O. 1990, Reg. 636, ss. 26(c), (f), (g), as am., O. Reg. 651/00, s. 8.6 years
g062OSS-LTCH-3 — Residents Information Packages

OSS-LTCH-4 — Posting of Information for Residents

OSS-LTCH-5 — Satisfaction Survey Documentation

OSS-LTCH-6 — Long–Term Care Home — Accounts and Records

OSS-LTCH-18 Licensees — Meals Prepared for Persons who are not Residents / Revenue / Records

OSS-LTCH-19 Licensees — External Service Provider Agreements / Policies and Procedures

OSS-LTCH-20 — Licensees — Pest Control Records

OSS-LTCH-23 — Licensees — Complaints Review Records

OSS-LTCH-27 — Licensees — Quarterly and Annual Evaluation Records

OSS-LTCH-32 — Licensees — Absence Records

OSS-LTCH-34 — Licensees — Transfer Lists

OSS-LTCH-36 — Licensees — Training and Orientation Evaluation Records

OSS-LTCH-38 — Licensees — Quality Control Records

OSS-LTCH-39 — Licensees — Infection Prevention and Control Program Evaluation Records

OSS-LTCH-47 — Licensees — Trust Account Books of Account, Ledgers, Deposit Books, Deposit Slips, Pass–Books, Monthly Bank Statements, Cheque Books and Cancelled Cheques, Instructions, Authorizations and Acknowledgements of Receipt, Client Statements

OSS-LTCH-50 — Licensees — Financial Records, Books and Accounts, Reconciliation and Financial Reports and Supporting Documents

OSS-LTCH-51 — Licensees — Funding Agreements/ Service Accountability Agreements and Associated Records and Reports / Agreement for Charges between Licensees and Authorized Persons or Residents

OSS-LTCH-52 — Licensees — Nons–Arms Length Transaction Records
Long–Term Care Homes Act, 2007, S. O. 2007, c. 8, ss. 78.(1),(2).

Long–Term Care Homes Act, 2007, S. O. 2007, c. 8, ss. 79.(1) to (3).

Long–Term Care Homes Act, 2007, S. O. 2007, c. 8, s. 85.(4).

Long–Term Care Homes Act, 2007, S.O. 2007, c. 8, s. 92

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 72.(5)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 86.(2), (3)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 88.(1)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 101.(2), (3)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 115 (5), 116.(5)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 140

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 207(1)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 216.(2), (3)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 228 par. 4

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 229.(2)(e), (5)(b)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 241.(7)(g)

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 262.(a) to (d), (f) to (h), 263

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, ss. 262.(d), (e), 263

General Regulation, under the Long–Term Care Homes Act, 2007, O. Reg. 79/10, s. 265.(2)(b)
Not specified “shall ensure given

Not specified

Not specified “shall ensure kept in long–term care home available for inspection”

Not specified “shall keep”

7 years

7 years

Not specified “shall ensure program including”

Not specified “shall ensure kept”

Not specified “shall ensure kept

Not specified “shall ensure recorded”

Not specified “shall keep”

Not specified “shall keep”

Not specified “must be maintained”

Not specified “must be maintained”

7 years

7 years

Event + 7 years (Event = Earlier of: date agreement ends or is terminated by either party)

Event + 7 years (Event = Earlier of: date agreement ends ort is terminated by either party)
g097OSS-Rt.Hm.-9 — Retirement Homes Licensees — Resident Plans of Care

OSS-Rt.Hm.-19 — Offence Prosecutions — Limitation Period 7

OSS-Rt.Hm.-23 — Retirement Home Licensees — Plans of Care and Agreements

OSS-Rt.Hm.-39 — Retirement Home Licensees — Resident Records

OSS-Rt.Hm.-42 — Retirement Home Licensees — Trust Receipts / Ledgers / Resident Books of Account / Instructions / Authorizations / Receipt Acknowledgements / Quarterly Statements / Deposit Books, Slips, Pass–Books, Monthly Bank Statements, Cheque Books and Cancelled Cheques
Retirement Homes Act, 2010, S.O. 2010, c. 11, ss. 62(4), (11)

Retirement Homes Act, 2010, S.O. 2010, c. 11, s. 98.(7)

General Regulation, under the Retirement Homes Act, 2010, O. Reg. 166/11, s. 8

General Regulation, under the Retirement Homes Act, 2010, O. Reg. 166/11, ss. 55, 56(5)

General Regulation, under the Retirement Homes Act, 2010, O. Reg. 166/11, ss. 57.(9)(a), (c) to (g)
Not specified “shall ensure there is/documented”

Event + 2 years (Event = Day facts first came to knowledge of Registrar)

Not specified “shall provide”

Event + 7 years (Event = Last day person resident of home; available in home at all times during that period)

7 years

Date last modified: 2020-02-04 12:29:15

F24 · Trust Funds